Warehouse & Logistics Admin

MAPEI MALAYSIA SDN BHD; Nilai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading construction chemicals manufacturer in Malaysia is seeking a Warehouse & Logistics Administrator for their Nilai Plant. You will manage end-to-end import and export logistics, coordinating with teams to ensure timely and compliant shipments. The ideal candidate should have a diploma or degree in logistics or a related field and 2–4 years of experience in the logistics sector, along with familiarity with ERP systems like SAP. Strong organizational and multitasking skills are essential.

Qualifications

• Minimum 2–4 years of experience in logistics in Manufacturing or distribution industry.
• Ability to work independently and manage multiple priorities under tight timelines.
• Good understanding of import/export regulations and trade compliance.

Responsibilities

• Manage end-to-end import and export logistics, including customs clearance.
• Coordinate with internal teams and freight forwarders for timely deliveries.
• Track shipment movement and resolve delays or discrepancies.

Skills

Organizational skills

Communication skills

Multitasking skills

Analytical skills

Knowledge of INCOTERMS

Experience with ERP systems

Education

Diploma or Degree in Logistics, Supply Chain, Business Administration

Tools

SAP

Microsoft Dynamics

DagangNet

Job description

Overview

MAPEI Malaysia Sdn Bhd is a member of the MAPEI Group of Companies which is head-quartered in Milan-Italy with 82 subsidiaries worldwide. We are a manufacturer and supplier of construction chemicals for building and construction applications and we are looking for a Warehouse & Logistics Administrator to be based in our Nilai Plant.

Responsibilities

• Manage end-to-end import and export logistics, including customs clearance, shipment tracking, documentation, and compliance with trade regulations.
• Coordinate with internal teams and freight forwarders to ensure timely, cost-effective delivery, negotiate shipping rates, handle claims, and maintain accurate logistics records.
• Apply correct Incoterms based on shipment requirements and customer agreements.
• Manage customs clearance procedures, including preparing and verifying K1 (Import) and K2 (Export) forms.
• Track shipment movement end-to-end, follow up with freight forwarders, and resolve delays, routing issues, or delivery discrepancies.
• Prepare, review, and maintain all shipping documents: commercial invoices, packing lists, permits, COO certificates, MSDS, and other regulatory documents.
• Negotiate freight rates and compare quotations to ensure cost-effective shipping solutions.
• Coordinate with internal departments (sales, warehouse, production) to ensure timely shipment readiness and accurate documentation.
• Monitor import/export regulations and ensure shipments comply with local and international trade requirements.
• Manage logistics records, shipment databases, and filing for audit or reporting purposes.
• Handle claims for lost or damaged goods and coordinate with insurers or forwarders to resolve cases.
• Plan and optimize shipment schedules to meet customer delivery timelines while minimizing cost.
• Reports to the Warehouse & Logistics Manager

Qualifications

• Diploma or Degree in Logistics, Supply Chain, Business Administration, or related field.
• Minimum 2–4 years of experience in logistics in Manufacturing or distribution industry.
• Experience with ERP systems (e.g., SAP, Microsoft Dynamics) and customs/trade platforms (e.g., DagangNet).
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities under tight timelines.
• Good analytical and statistical skills.
• INCOTERMS, HS codes, and trade compliance.

Details

• Reports to the Warehouse & Logistics Manager
• Work Time: 8:00am – 6:30pm, 5 days a week