Volunteer Inventory Officer

Awagyu Sdn Bhd; Johor; On-site; MYR 40,000 - 54,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

EIS

Job summary

Jora Malaysia is seeking a detail-oriented Inventory Officer to manage warehouse stock, process Purchase Orders, and issue Delivery Orders. You will bridge purchasing, stock control, and logistics to ensure accurate documentation and timely shipments.

Based in Johor, Malaysia, the ideal candidate has 1–3 years in inventory or logistics, excels at data entry, and is proficient in Excel and ERP/WMS systems. You will liaise with vendors and internal teams to maintain orderly records and smooth

Qualifications

• 1–3 years in inventory control, warehouse administration, purchasing, or logistics.
• Attention to detail with experience handling POs, DOs, invoices, and shipping documents.
• Proficient in Microsoft Excel and inventory management software.
• Strong verbal and written communication with vendors and internal departments.

Responsibilities

• PO Management: Prepare, review, and issue POs based on stock requisitions and demand.
• DO & Shipping: Generate and verify DOs and packing lists for outgoing shipments.
• Stock Control: Maintain inventory records and conduct cycle counts.
• Administrative Support: File POs/DOs and assist with 3-way matching with finance.

Skills

Inventory experience

Administrative accuracy

Tech literacy

Communication skills

Tools

Excel

Inventory software

WMS

ERP systems

SAP

Oracle

SQL

Autocount

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a detail-oriented, organized, and reliable Inventory Officer to manage our warehouse inventory and handle day-to-day administrative procurement tasks. In this role, you will be the bridge between purchasing, stock control, and logistics - specifically taking ownership of processing Purchase Orders (POs) and issuing Delivery Orders (DOs) accurately and efficiently.

If you have a strong background in inventory tracking, meticulous data entry skills, and experience with logistics documentation, we want you on our team!

Required Skills & Qualifications

• Experience: 1-3 years of working experience in inventory control, warehouse administration, purchasing, or logistics.
• Administrative Accuracy: Exceptional attention to detail with proven experience handling POs, DOs, invoices, and shipping documentation.
• Tech Literacy: Proficiency in Microsoft Office (especially Excel) and hands‑on experience using inventory management software, WMS, or ERP systems (e.g., SAP, Oracle, SQL, Autocount).
• Communication Skills: Strong verbal and written communication skills for liaising professionally with vendors, suppliers, and internal departments.

Key Job Responsibilities

• Purchase Order (PO) Management
  • Prepare, review, and issue Purchase Orders (POs) based on stock requisitions, minimum threshold levels, and production/sales demand.
  • Coordinate with suppliers and vendors to confirm order details, pricing, delivery schedules, and item availability.
  • Follow up on pending orders to ensure on‑time delivery from suppliers and resolve any discrepancies in pricing or quantities.
• Delivery Order (DO) & Shipping Documentation
  • Generate and issue accurate Delivery Orders (DOs) and packing lists for outgoing shipments, transfers, or customer orders.
  • Verify outgoing goods against the corresponding DOs to ensure zero errors in item types, batch numbers, and quantities.
  • Coordinate with logistics teams, drivers, and couriers to ensure smooth dispatch and delivery tracking.
• Stock Control & Inventory Tracking
  • Maintain up‑to‑date and accurate inventory records in the company's inventory management or Enterprise Resource Planning (ERP) system.
  • Conduct regular cycle counts and routine physical stock checks to reconcile discrepancies between system stock and physical inventory.
  • Monitor stock levels to prevent stockouts or overstocking, flagging slow‑moving or damaged goods.
• Administrative & Cross-Functional Support
  • Maintain organized filing systems (both digital and physical) for all POs, DOs, invoices, and supplier receipts for auditing purposes.
  • Work closely with the finance/accounts department to match POs, DOs, and vendor invoices (3‑way matching) for timely payment processing.
  • Assist the warehouse and logistics team with general receiving, inspecting, and organizing incoming inventory shipments.

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS