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Technical Assistant (Document Control Focus)

KUFPEC (MALAYSIA) SDN. BHD.

Kuala Lumpur

On-site

MYR 100,000 - 150,000

Full time

Today
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Job summary

A leading oil and gas company in Kuala Lumpur is seeking a Technical Assistant to manage technical documentation and ensure compliance. The ideal candidate has a diploma and 5 years of experience, with proficiency in Microsoft Office and SAP. Join a collaborative environment with opportunities for growth and impactful projects.

Benefits

Professional development opportunities
Inclusive work environment
Impactful projects

Qualifications

  • Minimum 5 years of relevant experience, preferably in oil & gas or technical operations.
  • Fluent in English, reading, writing, and typing.
  • Familiarity with HSE standards and document control procedures.

Responsibilities

  • Manage and maintain technical documentation, ensuring accuracy and compliance.
  • Prepare and consolidate daily reports for meetings.
  • Coordinate and archive project documentation.

Skills

Organizational skills
Communication skills
Document management
Proficiency in Microsoft Office
Proficiency in SAP

Education

Diploma in Secretarial, Administration, or Document Control Studies
Job description
Overview

KUFPEC (Malaysia), a subsidiary of Kuwait Foreign Petroleum Exploration Company, is seeking a meticulous and proactive Technical Assistant with strong document control capabilities to join our team in the Area Office on a Contract-Hire basis. This position focuses on managing technical documentation and ensuring compliance within a fast-paced, collaborative environment.

MAJOR DUTIES & RESPONSIBILITIES
  • Manage and maintain technical documentation, ensuring accuracy, version control, and compliance with company standards and project requirements.
  • Support the Operations Manager/Project Controls Manager and team with administrative and technical tasks.
  • Prepare and consolidate daily, weekly, and monthly reports for internal meetings, performance monitoring and recovery programs.
  • Ensure timely submission of reports and other required documentation to the relevant departments.
  • Coordinate and archive project documentation and ensure version control presentations for top management and Head Office.
  • Organize domestic and international travel arrangements for team members.
  • Maintain proper filing and documentation of operational/project records, including engineering documents/drawings, MoM, letters/correspondence, HSE reports, logistics data, and incident notifications.
  • Oversee AO’s SharePoint page, ensuring timely updates, document uploads, and access control.
  • Liaise with vendors and internal departments, acting as the first point of contact for document-related queries.
  • Assist in CSR activities, exhibitions, and internal events, ensuring proper documentation and reporting.
  • Share operational HSE incident notifications with relevant departments and maintain related records.
  • Provide cross-functional technical assistance and document management support to affiliated companies as needed.
  • Apply 5S principles (Sort, Set, Shine, Standardize, Sustain) to manage documentation and records and promote workplace organization and efficiency.
WHAT WE LOOK FOR
  • A detail-oriented professional with strong organizational and communication skills.
  • Proven ability to manage multiple tasks and work independently with minimal supervision.
  • Proficiency in Microsoft Office, SAP, and document management systems.
  • Willingness to apply 5S principles to ensure accuracy, accessibility, and sustainability of documentation.
  • Experience in handling technical documentation, reports, and presentations.
MINIMUM QUALIFICATIONS
  • Diploma in Secretarial, Administration, or Document Control Studies.
  • Minimum 5 years of relevant experience, preferably in oil & gas or technical operations.
  • Fluent with full professional proficiency in reading, writing, and typing in English.
  • Familiarity with HSE standards, document control procedures, and office protocols.
WHY JOIN US
  • Be part of a globally respected energy company.
  • Work in a professional, inclusive, and collaborative environment.
  • Contribute to impactful projects and corporate initiatives.
  • Enjoy opportunities for growth and cross-functional collaboration.
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