TALENT ACQUISITION & ADMIN EXECUTIVE

Trio-Tech (M) Sdn Bhd; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Penang is seeking a Talent Acquisition & Admin Executive. The role involves managing recruitment processes, maintaining candidate databases, and supporting onboarding. The ideal candidate will have 3-5 years of experience in a similar role, with a strong background in HR practices. Excellent communication and analytical skills are essential, and familiarity with the semiconductor industry is a plus. This position offers a dynamic work environment with various HR responsibilities.

Qualifications

• Minimum 3-5 years of experience in talent acquisition and administration.
• Strong knowledge of hiring processes from start to finish.
• Good understanding of employee onboarding and orientation.

Responsibilities

• Manage end-to-end recruitment processes including screening and scheduling.
• Maintain candidate databases and recruitment trackers.
• Support employer branding and job fair participation.
• Prepare onboarding documents and coordinate new hire orientation.

Skills

Effective communication skills

Analytical skills

Interpersonal skills

Education

SPM/STPM/Diploma/Degree in HR/Management/Business Administration

Job description

Responsibilities

• Fully Involved in end-to-end recruitment processes including job posting, screening, scheduling interviews, and coordinating with candidates and hiring executives (coordinating interview process on site and off site).
• Maintain and update candidate databases, attendances and recruitment trackers (to collect and maintain employee data both electronic and physical).
• Support employer branding initiatives and job fair participation.
• Prepare onboarding documents and coordinate new hire orientation.
• Communicate with recruitment agencies and job portals when needed.
• Assist in developing and updating job descriptions and specifications.
• Provide administrative support to the HR and management teams.
• Maintain employee records, attendance, and leave management systems.
• Support in organizing company events, training sessions, and employee engagement activities.
• Assist in office supplies, correspondence, and vendor coordination.
• Support payroll preparation and other HR-related documentation when required.
• To assist superiors to carry out the daily job activities related to administrative and partially HR matters.
• Assist superior in updating payroll data (Technician Position) Ex: Key in roster into Payroll2U system/ Checking Attendance data timely preparation.
• Prepare weekly and monthly reports, presentations, and other documents for the executives as required.
• Support the department in other ad-hoc tasks or projects.

Requirements

• SPM/STPM/Diploma/Degree in HR/Management/Business Administration or any other related.
• Strong knowledge Hiring/Briefing/Orientation from beginning to end.
• Possess with good and effective communication skills with all levels.
• Excellent analytical, interpersonal skills will be an added advantage.
• Minimum 3-5 year of experience in similar capacity as a TALENT ACQUISITION & ADMIN EXECUTIVE is a must and being from a semiconductor background will be an added advantage but not a necessity.