Supply Chain Processes Analyst

Valeo; Nilai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A global automotive supplier in Nilai is seeking a Customs Compliance & Operations specialist to handle customs regulations, documentation, and supply chain information systems. The ideal candidate will optimize processes, manage records, and ensure compliance with regulatory requirements. Strong knowledge of customs operations and ERP systems is essential for success in this role.

Qualifications

• Strong understanding of customs compliance and operations.
• Experience in supply chain management.
• Ability to manage documentation and record-keeping effectively.

Responsibilities

• Maintain and update customs instruction database.
• Prepare import/export documentation.
• Coordinate with customs brokers for compliance.

Skills

Customs regulations knowledge

ERP system proficiency

Attention to detail

Tools

Compass

Customs instruction database

Job description

Customs Compliance & Operations

• Maintain and update the customs instruction database (tariff codes, customs regulations, preferential origin requirements, customs value, duty suspension schemes, etc.).
• Perform product classification (BTI, suspension) and determine preferential origin.
• Prepare import/export operations, including invoices, packing lists, bills of lading, shipping schedules, and origin certificates.
• Liaise with customs brokers to ensure daily declaration compliance.
• Where authorized, execute import/export declarations directly.
• Verify broker declarations against customs instructions, invoices, and transport documents.
• Operate customs regimes and authorizations in compliance with administration requirements.
• Collect, archive, and load suppliers’ long-term declarations into the ERP.
• Maintain customs and accounting traceability in the ERP system.
• Report discrepancies to the Customs Manager and resolve them using Valeo quality tools (PDCA, FTA).
• Support the Supply Chain team in shipment activities.
• Participate in customs continuous improvement workshops.
• Ensure adherence to Valeo’s Ethics & Compliance policies.

Documentation & Record-Keeping

• Organize and manage efficient customs document filing and archiving processes.
• Maintain accurate customs records to meet statutory retention requirements.
• Prepare and maintain FTA documentation to ensure qualification for preferential duty rates.

Process Optimization & KPI Monitoring

• Track customs clearance KPIs (lead time, demurrage, duty savings).
• Identify and implement improvements to reduce clearance delays and costs.
• Leverage opportunities for duty exemptions, incentives, and tariff reductions.

Supply Chain Information System Management

• Ensure site ERP/Supply Chain systems (e.g., Compass) are configured and updated to meet local supply chain requirements while complying with Valeo group standards.
• Train end users and new joiners on system functionalities.
• Monitor system performance and data accuracy to avoid deviations from group standards.
• Implement new system functionalities based on local needs and customer/legal requirements.
• Liaise with Regional Supply Chain Applied Systems Manager to report needs and system evolution requirements.
• Troubleshoot and resolve system issues to maintain continuous supply chain flow (monitor interfaces, ensure Poka-Yoke measures are applied).

Additional Responsibilities

• Manage inventory cycle counting and periodic stocktaking, analyzing variances with the internal flows analyst.
• Support cross-functional teams and quality system activities (e.g., Compass 1000).