Studio Operations Executive

JCIL Art Group Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A creative business in the arts sector is seeking an Operations & Coordination Executive to efficiently manage operations across four outlets. The ideal candidate will have at least 3 years of experience in a similar role, demonstrating resourcefulness and strong organizational skills. Responsibilities include purchasing, inventory management, and internal coordination. Join a supportive team in a non-corporate environment focused on growth and creativity.

Benefits

Warm and supportive culture

Growth-focused environment

Qualifications

• Minimum 3 years of experience in Business Operations or Coordination.
• Proven track record of resourcefulness and budgeting.
• Must demonstrate a genuine desire to learn new skills.
• Excellent organizational skills and strong attention to detail.
• Proficiency in Microsoft Excel for inventory tracking.

Responsibilities

• Manage daily tasks for all four outlets from the head office.
• Responsible for all non-art general purchasing and inventory management.
• Bi-directional communication and scheduling between management and outlet staff.
• Coordinate marketing support for promotional materials and social media.

Skills

Resourcefulness

Organizational skills

Attention to detail

Proficiency in Microsoft Excel

Learning desire

Job description

The Yellow Easel and Art & Bonding is a creative and fast-growing business operating 4 outlets across the Klang Valley. We are not a big corporate firm. We are seeking a highly resourceful and hands-on Operations & Coordination Executive to be the operational backbone of our business.

If you hate waste, love finding efficient solutions, and enjoy working with a small, dynamic team, you are who we are looking for. We need a team member who is an excellent coordinator, thrives on learning, and can manage a broad range of responsibilities.

1. Who We Are Looking For

The Yellow Easel and Art & Bonding is a creative and fast-growing business operating 4 outlets across the Klang Valley. We are not a big corporate firm. We are seeking a highly resourceful and hands-on Operations & Coordination Executive to be the operational backbone of our business.

If you hate waste, love finding efficient solutions, and enjoy working with a small, dynamic team, you are who we are looking for. We need a team member who is an excellent coordinator, thrives on learning, and can manage a broad range of responsibilities.

2. Key Responsibilities (You Will Be Coordinating)

This role requires a dedicated and accountable individual who can manage the essential daily tasks for all four outlets from the head office.

A. Purchasing, Stock & Inventory Management (Resourcefulness Focus)

• Be the primary person responsible for all non-art general purchasing (office supplies, cleaning materials, etc.) ensuring all costs are minimal and necessary.
• Manage the inventory of all art materials and stock for all 4 outlets.
• Monitor stock levels, plan bulk ordering to achieve cost savings, and coordinate delivery/distribution to each outlet efficiently.
• Maintain accurate records of all incoming and outgoing inventory and asset usage.

B. Coordination & Administration (Reachable & Reliable)

• Manage office administration, documentation, and filing systems (physical and digital).
• Coordinate internal communication, meetings, and schedules between the management and the outlet managers/staff.
• Act as the primary point of contact for key external vendors (e.g., maintenance, utilities, cleaning services).
• Handle basic HR duties like leave tracking and documentation support.

C. Marketing Support

• Coordinate with the external/internal marketing team for the creation and distribution of promotional materials to all four outlets.
• Assist in collecting content (photos, feedback) from the outlets for social media use.
• Manage basic digital asset filing and organization.

3. Requirements & Traits

• Minimum 3 years of experience in a Business Operations, Coordination, or Senior Administration role, preferably within an SME, Retail, or F&B multi-site environment.
• Proven track record of resourcefulness and budgeting—you must be comfortable working to strict budgets and finding creative ways to save money.
• Loves to Learn: Must demonstrate a genuine desire to learn new skills (marketing coordination, specific inventory systems, etc.).
• Excellent organizational skills and strong attention to detail.
• Proficiency in Microsoft Excel (for inventory tracking and budgeting) and standard office software.

4. Why Join Art & Bonding/Yellow Easel?

• Be the operational core of a growing, creative, and wellness-focused business.
• High Impact: Your decisions on cost and efficiency will directly affect the company's profitability and growth.
• Growth: Enjoy a non-corporate, learning-focused environment where initiative and new ideas are highly valued.
• Culture & Team: Join a warm and supportive culture where every team member is valued, and work closely with our creative, art-focused team.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Operations Executive?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience with inventory management?
• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
• Do you possess or have access to your own transportation?

What can I earn as an Operations Executive