Specialist, Procurement

PPB Head Office; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading procurement firm in Kuala Lumpur is seeking a Procurement Manager to handle end-to-end sourcing and vendor management. The role includes ensuring compliance with procurement policies, negotiating contracts, and developing procurement strategies. The ideal candidate should have a Bachelor's degree in Business and at least 5 years of experience in procurement, preferably in the F&B industry. Strong negotiation skills and proficiency in Microsoft 365 are essential.

Qualifications

• 5+ years of experience in procurement, preferably in the F&B industry.
• Proficient in Microsoft 365 with advanced Excel skills.
• Able to work under pressure and maintain high organization.

Responsibilities

• Ensure adherence to procurement policies to maintain compliance.
• Plan, source, and negotiate for optimal value and quality.
• Prepare and manage RFQs, RFPs, and RFIs.
• Analyze vendor quotes and negotiate pricing.
• Conduct vendor reviews and maintain procurement reports.

Skills

Negotiation skills

Organizational skills

Communication skills

Vendor management

Education

Bachelor’s degree in Business Studies/Administration/Management

Tools

Microsoft 365

Excel (Pivot and VLOOKUP)

Job description

Job Summary

• To handle end-to-end sourcing, vendor management, and contract negotiation to ensure value, quality, and timely delivery. The role ensures compliance with policies and drives continuous improvement.
• Key tasks include preparing RFQs/RFPs/RFIs, evaluating vendors, managing tenders, and generating procurement reports. Collaboration with stakeholders is essential to resolve issues and maintain smooth operations.
• Strong negotiation and organizational skills are required to align procurement activities with company goals.

Job Responsibilities

• Ensure adherence to procurement policies, procedures, and best practices to maintain efficiency and compliance throughout the procurement process.
• Plan, source, and negotiate for assigned categories to achieve optimal value, quality, stable supplies, and timely delivery.
• Develop and execute procurement strategies, including vendor identification, evaluation, and contract negotiation to establish long-term, reliable vendor relationships.
• Prepare and manage Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs).
• Analyze vendor quotes, negotiate pricing and terms, and select vendors based on cost, quality, and delivery performance.
• Collaborate with stakeholders to monitor and address vendor performance issues related to delivery, quality, or compliance.
• Manage the end-to-end procurement process, including vendor selection, negotiation, contract management, performance evaluation, and risk management.
• Conduct regular vendor reviews, audits, and assessments to ensure compliance with quality standards and contractual obligations.
• Oversee the creation, negotiation, and governance of procurement contracts.
• Lead and manage tender processes, ensuring transparency and alignment with organisational goals.
• Report and execute procurement strategies to drive continuous improvement and achieve company objectives.
• Generate and maintain monthly procurement reports and other required analyses.
• Foster collaboration across departments to address and resolve procurement-related issues effectively.
• Maintain a comprehensive audit trail for all procurement activities to ensure compliance with standards and procedures.
• Undertake additional tasks or responsibilities as assigned by Management.

Job Requirements

• Bachelor’s degree in Business Studies/ Administration/ Management, or equivalent.
• At least 5 years of experience in procurement, preferably within the F&B industry.
• Proficient in Microsoft 365 with advance proficiency in Excel such as Pivot and VLOOKUP.
• Meticulous and highly organized, delivers with precision under pressure.
• Excellent written and verbal communication skills.