Specialist Contact Management

Omya; Kuala Lumpur; On-site; MYR 33,480 - 55,800; Full time

Job summary

Omya is looking for a dedicated customer service professional in Kuala Lumpur. You will oversee the management of customer inquiries and ensure timely resolution while maintaining service quality standards through effective communication and teamwork.

The ideal candidate holds a university degree in a relevant field and has hands-on experience with tools like ServiceNow. Strong customer orientation and a proactive approach to process enhancement are essential. Fluency in English is required, and proficiency in additional languages is a plus.

Qualifications

• University degree in a relevant field.
• Hands-on experience with ServiceNow or similar tools.
• Strong ability to handle inquiries and maintain customer interactions.

Responsibilities

• Oversee customer inquiries and ticket resolution.
• Coordinate with internal teams to resolve complex issues.
• Track key performance metrics for improvement.

Skills

Customer orientation

Effective communication

Problem-solving

ServiceNow experience

Process enhancements

Education

University degree in Business Management, Business Administration, or Economics

Tools

ServiceNow

Microsoft platforms

Job description

Inquiry & Ticket Management

• Oversee the complete lifecycle of customer inquiries and tickets, ensuring accurate documentation, timely resolution, and adherence to SLAs.

Escalation & Service Quality

• Coordinate with internal teams to resolve complex issues, maintain service quality standards, and ensure compliance with organizational policies and regulations.

Reporting & Performance Monitoring

• Track and analyze key metrics such as resolution times, backlog, and customer satisfaction; provide actionable insights for improvement.

Process Optimization & Continuous Improvement

• Identify workflow inefficiencies, implement best practices, and drive initiatives to enhance ticketing processes and overall customer experience.

Super User of IT Systems

• Responsible for the administration and control of the underlying IT systems of the contact management (ServiceNow) and thereby ensuring a high-quality and efficient processing of requests by the operational departments as well as a systematic exchange between the downstream support functions.

Knowledge Management

• Coordinate and maintain knowledge base, work instructions, standard operating procedures and information systems such as frequently asked questions (FAQs) and self-services, aligning contents with the respective operational department.

Service Level Support

• Responsible for the operational planning and management of substitutions of the OS&S operational department staff to ensure availabilities from 1st to 3rd level support and balance peak times in consultation with the operational departments.

Education

• University degree in Business Management, Business Administration, Economics, or any other related field.

Experience

• Hands‑on experience with platforms like ServiceNow, Microsoft platforms or similar tools for managing inquiries and workflows.

Knowledge & Skills

• Strong ability to handle inquiries professionally and maintain positive customer interactions.
• Ability to manage inquiry workflows and ensure SLA compliance.
• Skilled in resolving issues quickly and coordinating with internal teams for complex cases.
• Clear and effective communication with customers and internal stakeholders.
• Proactive in suggesting and implementing process enhancements.
• Excellent customer orientation and extraordinary service attitude.
• Working knowledge of relevant software.
• Knowledge and experience of customer service practices.

Other Requirements

• Excellent command of both oral and written English are required.
• Good command of both oral and written additional language is beneficial.
• Flexibility to work assigned shift based on business and operational requirements is required.

Reporting Line(s)

• Solid line(s) to: Global head of customer engagement & service governance.

Performance Measures

• Average resolution time
• First level resolution rate
• Response time
• Accuracy of ticket documentation
• Ticket backlog
• Escalation rate

Working Relationships

• Internal Contacts: DTX, Shared functions and business, E2E service line team.
• External Contacts: Market research institutes for KPI benchmarking.