Special Officer to Senior Director of Corporate Quality

PROTON Holdings Berhad; Tanjong Malim; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading automotive manufacturer is seeking a Special Officer to Senior Director of Corporate Quality in Tanjong Malim, Malaysia. The role involves providing direct assistance to senior management, coordinating meetings, handling confidential communications, and project coordination. Candidates should have a Bachelor's Degree in Engineering/Automotive, 2–5 years of experience, and proficiency in Malay, English, and Mandarin. Professionalism and adaptability are essential for this dynamic position.

Qualifications

• Bachelor's Degree in Engineering/Automotive or equivalent.
• 2–5 years total work experience, 1–3 years in Manufacturing/Automotive preferred.
• Proficiency in Malay, English, Mandarin is an added advantage.

Responsibilities

• Coordinate meetings, prepare agendas, and record minutes.
• Draft, edit, and format official correspondence and presentations.
• Act as a point of contact between departments and external parties.
• Assist in tracking progress of key initiatives and follow up on tasks.
• Plan and manage local and international travel and logistics.
• Conduct background research and prepare materials for meetings.
• Handle sensitive information with discretion.
• Translate documents or support communication in Mandarin and English.

Skills

Proficiency in Malay

Proficiency in English

Proficiency in Mandarin

Minutes writing

Report preparation

Strong interpersonal communication

Time management

Multitasking

Microsoft Office

Project management tools

Education

Bachelor's Degree in Engineering/Automotive or equivalent

Tools

Microsoft Office

Basic project management tools

Job description

Special Officer to Senior Director of Corporate Quality

Provide direct assistance to senior management, including managing calendars, scheduling meetings, and handling confidential communications.

Responsibilities

• Meeting coordination, preparing agendas, attending sessions, and accurately recording and distributing minutes.
• Document and report preparation: draft, edit, and format official correspondence, reports, and presentations.
• Act as the point of contact between departments, stakeholders, and external parties, including government agencies.
• Project coordination: assist in tracking progress of key initiatives and follow up on action items or deadlines.
• Travel and logistics arrangement: plan and manage local and international travel, accommodation, and related logistics.
• Research and briefing support: conduct background research and prepare materials or summaries for meetings and decisions.
• Confidentiality and discretion: handle sensitive information with the highest level of integrity.
• Translate documents or support communication in Mandarin and English as needed.
• Adaptability and professionalism: respond to shifting priorities and support ad hoc tasks as required by management.

Job Requirements and Skills

• Education: Bachelor\'s Degree; specialized in Engineering/Automotive or equivalent.
• Experience: Total work experience 2–5 years; total relevant experience 1–3 years in Manufacturing/Automotive is preferable.
• Knowledge, Skills & Abilities:
• Proficiency in Malay, English, and Mandarin is an added advantage.
• Administrative: minutes writing, report preparation, and document handling.
• Communication: strong interpersonal and professional communication skills.
• Organization: excellent time management, scheduling, and multitasking abilities.
• Technical: proficient in Microsoft Office and basic project management tools.
• Project support: capable of coordinating and monitoring project tasks.
• Research and analysis: able to gather information and prepare executive summaries.
• Travel coordination: experienced in managing travel and logistics.
• Professionalism: discreet, adaptable, and able to work under pressure.