Shipping Documentations Executive

Apical; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading vegetable oil manufacturer in Kuala Lumpur is seeking a Sales Administration Specialist. You will oversee daily operations, process sales orders, and ensure systematic record-keeping in a fast-paced environment. Ideal candidates have 3-5 years of experience, particularly within manufacturing industries. Proficiency in Microsoft Office applications and knowledge of incoterms are necessary. Fluency in English and Malay is required, and Mandarin is advantageous.

Qualifications

• Minimum 3-5 years of experience in sales support, particularly in manufacturing.
• Experience in palm oil, oleochemical, petrochemical, or pharmaceutical industries is a plus.
• Knowledge of incoterms and UCP rules is mandatory.

Responsibilities

• Monitor daily operations of sales administration functions.
• Process sales orders using ATS/SAP system.
• Maintain systematic filing and record-keeping for shipments.

Skills

Sales administration

Customer liaison

Export and shipping documentation

Computer literacy

Communication skills (English, Malay)

Education

Degree/Diploma in relevant field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Job Location: Bangsar South, KL (Near LRT Kerinchi Station)

You are about to join an excited journey with a leading vegetable oil manufacturer. You will be specialized in converting natural fats and oils into a wide range of functional oils and fats for the food industry.

Areas of Responsibilities:

• Responsible for the monitoring of daily operation of sales administration and operational functions.
• Process sales order with using ATS/SAP system.
• Data entry, tracking and record-keeping in a sales-related environment
• Maintain a systematic filing system and safe keeping of shipment documents.
• Provide support on delivery schedules and monthly reports.
• Assist in following-up on sales-related issues and complaints
• Work closely with business managers to ensure all customer requirements are well-coordinated.
• Monitor and keep track on goods delivery as per schedule.
• Arrange Letter of Credit opening in due time & check Letter of Credit received in order.
• Prepare and collate documents for presentation under sales Letter Credit making sure all documents to be presented under Letter Credit are clean.
• Other ad hoc duties as assigned by reporting managers.

Job Requirements:

• Degree / Diploma with a minimum of 3 – 5 years related working experience, preferably in manufacturing industries. Experience in sales support role within the palm oil, oleochemical, petrochemical, or pharmaceutical industries is an advantage.
• Preferably with experience in sales administration, customers liaison, export and shipping documentation, intercoms and preparation of reports.
• Assist buyer with product/service information & order processing related questions.
• Knowledge of incoterms, UCP rules are mandatory
• Good team player and able to work under minimal supervision with a sense of urgency
• Proficiency in computer literacy and well-versed in Microsoft Office applications e.g. Excel, Words, PowerPoint.
• Good track record of responsibility, resourceful and able to work independently.
• Ability to work in a fast paced environment and handle huge volume of shipments.
• Ability to adapt to changing priorities and handle challenging situations with empathy & professionalism.

Preferred Language:

• Good communication & interpersonal skills, both verbal & written in English and Malay.
• Fluent in both verbal and written Mandarin will be an added advantage.
• Self-motivated with positive work attitude.