Shipping Clerk

Brooks Automation; Johor Bahru; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading automation solutions provider in Johor Bahru is seeking a Shipping Clerk to manage outbound shipments. The role requires strong organizational skills and attention to detail. Candidates should have a Diploma or Degree in Logistics and 1-2 years of experience in the shipping industry. Proficiency in shipping software and communication skills are essential for success. Join a collaborative and dynamic team at Brooks and contribute to efficient logistics operations.

Qualifications

• 1 – 2 years’ experience in Logistics operations / Shipping industry.
• Familiar with HS code, customs, and government agency regulations.
• Proficiency in English is essential.

Responsibilities

• Prepare and process shipping documents accurately.
• Communicate with shipping companies and logistics providers.
• Ensure compliance with local and international shipping regulations.
• Monitor and track shipments, providing status updates.

Skills

Strong organizational skills

Attention to detail

Effective communication abilities

Problem-solving skills

Customer-oriented

Interpersonal skills

Education

Diploma / Degree in Logistics, Transportation and Distribution

Tools

Shipping software

Inventory management systems

Microsoft Office Suite

Job description

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing (www.brooks.com).

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

Shipping Clerk

Job Description

About the Role

As a Shipping Clerk, you will be responsible for preparing shipments and shipping documents for outbound delivery. This role requires strong organizational skills, attention to detail, and effective communication abilities to facilitate smooth inbound and outbound shipping processes.

Work Location

Onsite – Pasir Gudang, Johor, Malaysia.

Key Responsibilities

• Prepare and process shipping documents, including invoices, packing lists and labels ensuring accuracy and compliance with company policies.
• Communicate with shipping companies, freight forwarders and other logistics provides to arrange incoming and outgoing shipments, optimizing schedules to meet customer requirements.
• Able to handle sea, air and land freight arrangements. Familiar with managing FCL and LCL shipments. Manage and monitor local trucking lead times and track deliveries.
• Ensure accuracy of shipment details, such as weight, quantity, HS code and destination.
• Wrap, pack, and label goods carefully to prevent damage during transit.
• Coordinate with the crating vendor (if required) for any outgoing shipments preparations, crating readiness and per shipment plans.
• Process and document returned goods/raw materials, i.e. RTV/RMA, coordinating with relevant departments to resolve any issues.
• Monitor and track shipments, providing updates to customers and internal teams on the status of deliveries.
• Keep detailed records of all shipping activities, including shipment dates, costs and carrier performance to ensure accurate reporting and audit readiness for billing payment and compliance purposes.
• Ensure that all shipping activities comply with local and international regulations, including customs requirements and safety standards.
• Support Finance & Logistics teams in quarterly, yearly or ad-hoc audits in the warehouse or FG (finished goods) area.
• Other duties as assigned.

Education / Skills / Abilities / Work Experience Requirements

• Min. Diploma / Degree in Logistics, Transportation and Distribution.
• 1 – 2 years’ experience in Logistics operations / Shipping industry.
• Proficiency in using shipping software and inventory management systems, Microsoft Office Suite and advanced computer skills.
• Strong problem‑solving skills, proactive, and able to work independently as well as part of a team.
• Familiar with HS code, customs, government agencies rules & regulations would be an added advantage.
• Basic knowledge of computer software packages.
• Proficiency in English is essential.
• Customer‑oriented, mature and able to work independently.
• Good interpersonal skills and attention to detail is vital.

Work Location & Flexibility

At Brooks, we aim to foster a collaborative and engaging environment while offering flexibility where possible. Work arrangements may include a mix of in‑office and remote work, depending on the nature of the role and business needs. Specific expectations will be shared during the interview process.

Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal‑opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, don't hesitate to get in touch with [e-mail] or call [phone] to discuss your needs.

Review EEO Law & EEO Statement.