Shared Service Delivery Manager

KONE; Petaling Jaya; On-site; MYR 180,000 - 240,000; Full time

Job summary

KONE Business Services KL in Kuala Lumpur seeks an Operations Manager who will lead end-to-end service delivery, expand the customer care centre, and manage KL site operations. You will drive a high-performance culture, ensure compliance, and optimize processes with AI and automation.

The role requires 8–12 years in operations, strong leadership, and excellent English. You will collaborate across countries and functions to deliver superior customer experience and business outcomes.

Qualifications

• Degree or comparable professional experience in finance or related field.
• 8–12 years of experience in Operations Management, site leadership, or customer service.
• Demonstrated experience leading Team Leaders and sizeable teams.
• Strong leadership, coaching, stakeholder management and change leadership.
• Excellent written and spoken English.
• Ability to work across countries, cultures and levels.
• Practical experience with AI tools such as Copilot, Power Automate, Power BI, or similar.

Responsibilities

• Own end-to-end operational delivery for KL Site and customer care expansion.
• Deliver SLA, quality, productivity, and customer satisfaction targets.
• Lead and develop Team Leaders and operations teams.
• Build trusted relationships with cross-functional stakeholders and customers.
• Drive AI, automation, and process transformation initiatives.
• Monitor performance, identify risks, and implement corrective actions.

Skills

People leadership

Analytical thinking

Stakeholder mgmt

Change leadership

English proficiency

Education

University degree or equivalent

Tools

Power BI

Power Automate

Copilot

Workflow automation

Job description

Operations Manager, KONE Business Services KL

Role Purpose

The Operations Manager leads end-to-end service delivery across assigned KBS operations and supports the expansion and development of the KONE Customer Care Centre in Kuala Lumpur along with KL Site management

This is a customer-centric leadership role with accountability for operational performance, stakeholder and customer experience, people leadership, service transformation, and continuous improvement. The role leads Team Leaders, specialists, analysts, and operational teams to deliver stable, efficient, compliant, and high-quality services.

He/ She is expected to create a high-performance culture, prevent avoidable escalations, and accelerate the adoption of AI, automation, analytics, and standardized ways of working.

Key Responsibilities

Operational and Customer Service Leadership

• Own end-to-end operational delivery, including KL Site deliverables, service levels, quality, productivity, capacity, compliance, and customer experience.
• Lead the expansion and operational readiness of the KONE Customer Care Centre
• Establish a strong customer service culture focused on responsiveness, empathy, effective resolution, and professional communication.
• Maintain visibility of volumes, backlogs, ageing, customer contacts, service risks, capacity, and business-critical exceptions.
• Ensure effective workforce planning, workload balancing, cross-training, backup coverage, and business continuity.
• Lead the transition and stabilization of new countries, services, and customer-care activities into KL KBS.

Performance, Ownership and Escalation Management

• Deliver agreed SLAs, turnaround times, quality, productivity, customer satisfaction, and business outcomes.
• Build a zero-surprise culture by identifying and communicating risks before they impact customers or stakeholders.
• Own critical issues through containment, root-cause analysis, corrective action, and sustainable closure.
• Ensure performance gaps have clear recovery actions, owners, deadlines, and measurable outcomes.
• Use operational and customer data to identify trends, recurring issues, and improvement opportunities.
• Act as the senior escalation point for significant operational, customer, people, and stakeholder matters.

People and High-Performance Culture

• Lead, coach, and develop Team Leaders and operational teams.
• Set clear expectations and hold leaders accountable for results, employee development, communication, and customer experience.
• Strengthen work discipline, ownership, accountability, and proactive communication.
• Provide timely feedback, recognize strong performance, and address underperformance promptly and fairly.
• Build future-ready capabilities in customer service, problem-solving, data, AI, automation, and stakeholder management.
• Reduce key-person dependency through cross-training, succession planning, and structured knowledge management.
• Hire and develop talent aligned with a high-performance and customer-centric culture.

Customer and Stakeholder Partnership

• Build trusted relationships with KONE units, business leaders, process owners, and global stakeholders.
• Represent KL KBS as an accountable customer-service and transformation partner.
• Establish disciplined governance focused on performance, customer feedback, risks, decisions, and action closure.
• Communicate proactively when service, quality, or customer commitments are at risk.
• Convert customer and stakeholder feedback into measurable service improvements.
• Collaborate across KBS locations and functions to resolve end-to-end issues and scale successful practices.

AI, Automation and Process Transformation

• Create and deliver an AI and automation roadmap linked to customer experience and operational outcomes. Process improvement, harmonization, automation identification, and capability building in tools such as Copilot, Power BI, and Power Automate.
• Identify opportunities to simplify, standardize, automate, and improve customer and operational processes.
• Develop AI champions and citizen developers within the operations teams.
• Partner with Automation & AI, Business Intelligence, IT, and process owners to implement and scale solutions.
• Track adoption and realized benefits across service quality, response time, productivity, capacity, and customer experience.
• Ensure accountable human review of AI-supported decisions and outputs.

Key Performance Measures

• Customer satisfaction and customer-care experience
• SLA achievement, responsiveness, and turnaround time
• Quality, right-first-time resolution, and repeat contacts
• Backlog, ageing, productivity, and capacity utilization
• Avoidable and repeat escalations
• Root-cause and corrective-action closure
• Stakeholder satisfaction and governance action closure
• Employee engagement, attrition, capability, and succession
• AI and automation adoption with measurable benefits
• Transition, expansion, and stabilization of new services

Qualifications and Experience

• University degree in Finance, or a related field, or comparable professional experience.
• 8 to 12 Years of experience in Operations Management, Site leading, Customer Service, Customer Care, Contact Centre, Service Operations,
• Demonstrated experience leading Team Leaders and sizeable operational teams.
• Strong people leadership, coaching, stakeholder management, and change-leadership capability.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent written and spoken English.
• Ability to work effectively across countries, cultures, and organizational levels.
• Practical experience with AI, Copilot, Power Automate, Power BI, workflow automation, or comparable digital tools.
• Experience working across multiple countries, services, or legal entities.