Senior Talent Acquisition Executive, Human Resources

Ninja Van Malaysia; Subang Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A prominent logistics company in Subang Jaya is seeking a Senior Talent Acquisition Executive to identify and hire top talent across various departments. The ideal candidate will have at least 5 years of experience in talent acquisition, strong communication skills, and a Bachelor's degree in HR management. This is a full-time, on-site role offering a competitive salary package of RM6,000 - RM7,200 per month.

Qualifications

• At least 5 years of experience as a Talent Acquisition Specialist or similar.
• Certification from the HR Certification Institute would be advantageous.
• In-depth knowledge of candidate selection methods.

Responsibilities

• Identifying, attracting, and hiring top talent for Malaysia & Singapore.
• Creating compelling job descriptions aligned with company branding.
• Conducting screening calls and interviews to assess candidates.

Skills

Mandarin proficiency

Outstanding communications

Organizational skills

Creative thinker

Education

Bachelor's Degree in Human Resources Management

Tools

Applicant Tracking System (ATS)

Microsoft Office

Google Suite

Job description

Subang Jaya, Selangor, Malaysia

Human Resource – Talent Acquisition / Permanent, Full-time / On-site

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last‑mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company disrupting a massive industry with cutting‑edge software and operational concepts. Powered by algorithm‑based optimisation, dynamic routing, end‑to‑end tracking and a data‑driven approach, we provide best‑of‑class delivery services that delight both shippers and end customers. We are just getting started – we have room for improvement and many ideas that will further shape the industry.

Senior Talent Acquisition Executive

You will play a key role in identifying, attracting, and hiring top talent across various departments for Malaysia & Singapore.

Job Descriptions

• Input into overall hiring strategy of the organization to ensure the teams consist of a diverse set of qualified individuals.
• Coordinate with hiring managers to identify staffing needs in different areas and departments on a monthly, quarterly & yearly basis.
• Create compelling job descriptions and ensure job postings are aligned with company branding.
• Determine selection criteria for candidates by liaising with managers and other members of staff.
• Advertise and source applicants through various channels, such as company career page, job platforms, social media, LinkedIn, and other professional networks.
• Proactively headhunt candidates.
• Conduct screening calls and interviews to assess candidates’ skills, experience, and cultural fit.
• Coordinate interview schedules with hiring managers and support them with structured interview guides.
• Keep records of all recruitment materials, including interview feedback and related paperwork.
• Conduct reference checks and submit the report to hiring manager and superior before the offer stage.
• Continuously improve recruitment processes and tools to increase efficiency and enhance the candidate experience.
• Propose salary packages to superior/People & Rewards team based on market, company budget & parity.
• Issue an offer letter to selected employees.
• Track metrics (KPI & SLA) and provide regular reporting.
• Conduct onboarding programmes for new joiners.
• Attend career fairs and recruitment events to build a strong candidate pipeline.
• Ensure the staffing needs of the company are being met, with a long‑term talent strategy in mind.
• Devise and implement sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives.
• Create and implement end‑to‑end candidate hiring processes to ensure a positive experience.
• Build relationships with universities and colleges.
• Manage internship students (if assigned) including the SLA.
• Involve in departmental and company relationship‑building activities including branding.
• Work closely with HRBP(s) to keep in touch with the progress of hired candidates.

Requirements

• Only open for Malaysia Citizens/PR holders.
• Bachelor's Degree in Human Resources Management, or similar.
• Certification obtained from the HR Certification Institute would be advantageous.
• At least 5 years of experience as a Talent Acquisition Specialist, or similar.
• Mandarin proficiency will be an advantage.
• Aware of Malaysia & Singapore employment laws.
• In‑depth knowledge of candidates’ selection methods.
• Experience with full‑cycle recruiting, using various interview techniques and evaluation methods including managing Applicant Tracking System (ATS) and LinkedIn.
• Knowledge in ISO 9001:2018 & SAP system will be an added advantage.
• Proficient in Microsoft Office & Google Suite.
• Outstanding communications and interpersonal skills.
• Impactful presentation style.
• Proficiency in documenting processes and keeping up with industry trends.
• Excellent organizational and time‑management skills.
• Ability to multitask and prioritize daily workload.
• Creative thinker and proactive problem solver with a positive, “can do” attitude.
• Possess own transportation.
• Required to travel as & when.

RM6,000 - RM7,200 a month

By applying to the job, you acknowledge that you have read, understood and agreed to our Privacy Policy Notice (the “Notice”) and consent to the collection, use and/or disclosure of your personal data by Ninja Logistics Pte Ltd (the “Company”) for the purposes set out in the Notice. In the event that your job application or personal data was received from any third party pursuant to the purposes set out in the Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the Notice.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply for this job