Senior Specialist Transport

Omya; Kuala Lumpur; On-site; MYR 72,000 - 120,000; Full time

Job summary

Omya Malaysia in Kuala Lumpur is seeking an experienced Transport Specialist to lead end-to-end transport planning and execution across multiple modes. You will coordinate carriers, schedule shipments, and resolve planning conflicts while ensuring compliance with internal standards and local regulations.

Collaborating with internal stakeholders, you will drive continuous improvement using SAP/TMS/WMS tools, KPI tracking, and cost-control initiatives.

Qualifications

• University degree in Logistics / Supply Chain Management or related field.
• Minimum 3 years of relevant experience in transport planning and logistics.
• Experience with carriers, freight forwarders, and 3PL management including SLA follow-up and claims.

Responsibilities

• End-to-end transport planning and execution across multiple modes.
• Stakeholder management and cross-functional collaboration.
• Team leadership, coaching, and workload management for Transport Specialists.
• Continuous improvement and digitalization of transport processes.

Skills

End-to-end transport

Carrier onboarding

SAP MM/SD/LE

TMS/WMS

Incoterms

Compliance

MS Office

Leadership

Communication

Education

University degree in Logistics / SCM / Business Admin

Tools

SAP MM/SD/LE

TMS

WMS

MS Office

Job description

Key Accountabilities

• Manage complex transport planning activities, including carrier assignment, scheduling, acceptance/refusal handling, and resolution of planning conflicts and capacity constraints
• Coordinate high-priority, time-critical, and business-sensitive shipments requiring advanced operational judgement
• Manage transport planning activities, including multi-stop, cross-border, intercompany, and customer-specific transport requirements
• Review unplanned orders, capacity shortages, and carrier refusals, identifying suitable alternatives and recommending appropriate solutions
• Ensure transport plans are aligned with customer requirements and carrier capacities
• Manage and coordinate outbound, inbound, return, and international shipment activities across all transport modes
• Coordinate transport activities with internal logistics stakeholders in addition to other service lines and functions to ensure successful execution
• Negotiation and onboarding of carriers in alignment with Procurement
• Verification of invoices and approval of costs for logistics services
• Handling of transport claims (damages, losses, delays) in coordination with carriers, insurance, and internal stakeholders
• Ensure adherence to transport-related Omya standards and legal compliance requirements

Key Accountabilities

End-to-end transport planning and execution

• Manage complex transport planning activities, including carrier assignment, scheduling, acceptance/refusal handling, and resolution of planning conflicts and capacity constraints
• Coordinate high-priority, time-critical, and business-sensitive shipments requiring advanced operational judgement
• Manage transport planning activities, including multi-stop, cross-border, intercompany, and customer-specific transport requirements
• Review unplanned orders, capacity shortages, and carrier refusals, identifying suitable alternatives and recommending appropriate solutions
• Ensure transport plans are aligned with customer requirements and carrier capacities
• Manage and coordinate outbound, inbound, return, and international shipment activities across all transport modes
• Coordinate transport activities with internal logistics stakeholders in addition to other service lines and functions to ensure successful execution
• Negotiation and onboarding of carriers in alignment with Procurement
• Verification of invoices and approval of costs for logistics services
• Handling of transport claims (damages, losses, delays) in coordination with carriers, insurance, and internal stakeholders
• Ensure adherence to transport-related Omya standards and legal compliance requirements

Stakeholder management and communication

• Collaborate closely with the Team Lead Transport to ensure operational priorities and service commitments are achieved
• Partner with internal stakeholders across different service lines and functions to align transport execution with requirements
• Coordinate daily operations with carriers, freight forwarders, customs agents, and 3PL providers
• Communicate transport disruptions, operational risks, and corrective actions in a timely and transparent manner
• Support customer and stakeholder escalations through effective issue resolution and cross-functional coordination

Team leadership and people development

• Lead, coach, and develop Transport Specialists ensuring effective day-to-day performance and workload management
• Set clear objectives, priorities, and performance expectations for the team, in line with regional logistics targets
• Drive capability building through training, upskilling, and knowledge sharing
• Foster a culture of accountability, collaboration, service orientation, and continuous improvement within the transport organization
• Support recruitment, onboarding, succession planning, and talent development

Continuous improvement and digitalization

• Monitor transport execution performance and identify trends, exceptions, claims, and operational improvement opportunities
• Analyze recurring transport issues and contribute to root-cause investigations and corrective action plans in alignment with logistics process experts
• Contribute to transport KPI achievement by proactively addressing operational bottlenecks and service risks
• Support implementation of new transport tools, systems, and process enhancements
• Drive transport-related cost optimizations by identifying savings levers (e.g. consolidation, mode shift, routing) and implementing improvement measures

Job Requirements

Education

• University degree in Logistics / Supply Chain Management / Business Administration / Industrial Engineering or related field or equivalent working experience

Experience

• Minimum 3 years of relevant working experience in a related position, leadership responsibilities beneficial
• Hands-on experience with transport planning, scheduling, and execution across multiple modes and related documentation, compliance, and customs requirements
• Experience working with carriers, freight forwarders, and 3PL partners, including SLA follow-up, exception handling, and claims

Knowledge And Skills

• Strong knowledge of end-to-end transport processes including planning, scheduling, orchestration, execution, exception and claims handling, and documentation
• Deep knowledge of transport modes and regulations
• Strong understanding of Incoterms, customs and trade compliance basics, dangerous goods regulations, and transport-related internal controls
• Evidence-based approach to problem-solving, with strong quantitative and qualitative analysis skills
• Excellent organisational skills
• Creative and critical thinking skills
• Strong know-how in SAP (MM, SD / LE), transport-related systems (TMS, WMS, etc.) and MS Office

Other Requirements

• Proficient command of both oral and written English and additional local language(s) is an asset
• Willingness to travel up to 5%

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Team Lead Transport