Senior Secretary / Secretary

Private Advertiser; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A corporate organization in Petaling Jaya is seeking an experienced Senior Secretary to provide high-level administrative support to the Managing Director. This role involves managing schedules, preparing reports, coordinating meetings, and maintaining confidentiality. The ideal candidate will have a Bachelor's degree in Business Administration, 3-5+ years of relevant experience, and excellent organizational skills. This position fosters professional growth in a collaborative environment.

Qualifications

• 3-5+ years of experience in a secretarial or administrative role.
• Strong organizational and multitasking abilities.
• Experience working with C-level executives preferred.

Responsibilities

• Manage the Managing Director's calendar and appointments.
• Prepare and edit documents and reports.
• Coordinate travel arrangements for the Company Head.
• Attend meetings and take minutes as required.

Skills

Strong organizational skills

Excellent communication skills

Advanced proficiency in Microsoft Office Suite

Ability to maintain confidentiality

Ability to manage multiple tasks

Education

Bachelor's degree in Business Administration

Job description

We are seeking an experienced Senior Secretary to provide high-level administrative support to the Managing Director. The ideal candidate will have a strong background in office administration and be able to work effectively in a fast-paced environment.

The Senior Secretary will be responsible for managing the Managing Director's schedule, preparing reports, coordinating meetings and travel arrangements, and representing the Managing Director in meetings and other events.

Responsibilities:

Manage the Managing Director's calendar, including scheduling appointments, meetings, and conference calls

Attend meetings with the Managing Director and take minutes as required

Prepare and edit documents, reports, and presentations as needed

Handle confidential information with discretion and maintain strict confidentiality at all times

Perform general administrative tasks such as answering phones, responding to emails, and managing correspondence

Conduct research and prepare briefing materials for the Managing Director as needed

Coordinate and book travel arrangements for the Company Head, including flights, hotels, and ground transportation

Maintain an organized filing system and ensure that files are up-to-date and easily accessible

Manage special projects as assigned by the Managing Director

Requirements:

Bachelor's degree in Business Administration or related field

3-5+ years of experience in a secretarial or administrative role

Strong organizational skills and the ability to manage multiple tasks simultaneously

Excellent communication skills, both verbal and written

Advanced proficiency in Microsoft Office Suite

Demonstrated ability to work independently and as part of a team

Ability to maintain confidentiality and discretion at all times

Experience working with C-level executives or in a corporate environment is preferred.

Why Join Us?
We value our employees and strive to create an environment that fosters professional growth and collaboration. Join us to play a key role in supporting our leadership team and contributing to our organizational success!

Your application will include the following questions:

• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?