Senior Purchasing / Sourcing Executive

UWC Berhad; Seberang Perai; On-site; MYR 50,000 - 80,000; Full time

Job summary

A leading procurement firm in Malaysia is seeking a procurement professional to manage the full purchasing cycle, negotiate with suppliers, and track project expenditures. Candidates should possess a Bachelor's degree and ideally have 3 years of relevant experience. Proficiency in Mandarin, English, and Bahasa Melayu is essential. The role includes sourcing suppliers, managing contracts, and ensuring timely delivery of goods, contributing to project success within budget constraints.

Qualifications

• Minimum of 3 years of relevant working experience preferred.
• Fresh graduates are welcome to apply.
• Required languages are Mandarin, English, and Bahasa Melayu.

Responsibilities

• Purchase inventory and non-stock items for orders.
• Source and evaluate suppliers based on project requirements.
• Manage the full procurement cycle including RFQs.
• Collaborate with project managers for material needs.
• Resolve cost, quality, and delivery issues with suppliers.

Skills

Negotiation

Supplier management

Cost analysis

Problem-solving

Education

Bachelor's Degree or equivalent

Job description

General Responsibilities

Purchase inventory and non-stock items for department and customer orders.

Convert PR to PO, send to supplier and ensure PO acknowledgement from the supplier.

Issue Blanket PO for consignment part, and long term order.

Follow up new PO and open PO; update supplier delivery promise date in the system.

Expedite purchase item when request by planner, customer or relevant department requestor.

Able negotiate pricing and terms with suppliers.

Get latest quote from supplier to avoid pricing dispute and problematic invoice.

Arrange shipment for the self-pick Purchase Order.

Get latest quote from suppliers to avoid pricing dispute and problem invoice.

Prepare internal audit/supplier audit when required.

Execute MRB parts, follow up with supplier.

Report to superior/Assistant Purchasing Manager or Manager.

Project Buyer

Source, evaluate, and select suppliers based on project requirements, quality standards, and cost-effectiveness.

Manage the full procurement cycle, including RFQs, quotation analysis, supplier negotiation, purchase order issuance, and delivery tracking.

Collaborate closely with project managers, engineering teams, and other stakeholders to understand material and service needs for each project.

Maintain accurate records of purchases, pricing, supplier agreements, and project-related procurement documentation.

Support project cost control by tracking expenditures against budgets and providing regular updates to project teams.

Manage changes in project scope and ensure procurement plans are adjusted accordingly.

Sourcing Executive

Obtain quotes from local & overseas suppliers, and negotiate price, quantity, and lead times to select competitive and competent suppliers.

Identify supplier risks in terms of quality, delivery, cost and capacity and lead efforts to address those risks.

To compile and analyze the quote with summary matrix proposal send to requestor.

To resolve any cost, quality, and delivery issues from suppliers.

Participate in monthly supplier performance review meeting and provide input on supplier responsive in RFQ.

Work on the cost reduction to meet customer price.

Assist new FA part submission or alternate supplier FA part submission to ensure approval has obtained before purchase.

Qualification

Candidate must possess at least a professional certificate, Bachelor's Degree, Post Graduate Diploma in any field or equivalent.

Minimum of 3 years of relevant working experience is preferred; fresh graduates are also welcome to apply.

Required language(s): "Mandarin to effectively communicate with Mandarin-speaking clients, English , Bahasa Melayu.