Senior Purchasing Executive

FALCON SAFE MARKETING SDN BHD; Meru; On-site; MYR 150,000 - 200,000; Full time

Job summary

A manufacturing company in Meru is seeking a Procurement and Inventory Specialist to manage supplier relations, oversee inventory control, and ensure proper logistics operations. The ideal candidate will hold a diploma or degree in Supply Chain Management or a related field and have 2-5 years of experience in purchasing and warehouse operations. Proficiency in MS Excel and good negotiation skills are essential. This position requires the ability to work independently and under pressure.

Qualifications

• 2-5 years of experience in purchasing/procurement.
• Experience in warehouse operations and logistics is preferred.
• Good understanding of inventory control and warehouse operations.

Responsibilities

• Source, evaluate, and negotiate with suppliers for materials.
• Issue Purchase Orders and ensure accuracy.
• Monitor supplier performance on quality, cost, and delivery.
• Maintain updated supplier database and pricing records.
• Coordinate with teams for purchasing based on demand forecast.

Skills

Strong negotiation skills

Supplier management

Inventory control

Organizational skills

Problem-solving skills

Education

Diploma / Degree in Supply Chain Management

Business Administration

Tools

MS Excel

SQL or inventory systems

Job description

Source, evaluate, and negotiate with suppliers for raw materials, components, and packaging related to safety box production.

Issue Purchase Orders (PO) and ensure accuracy in pricing, quantity, and delivery terms.

Monitor supplier performance in terms of quality, cost, and delivery timelines.

Ensure procurement activities comply with company policies and approved budgets.

Maintain updated supplier database and pricing records.

Coordinate with production and sales teams to plan purchasing based on demand forecast.

2. Inventory & Warehouse Oversight

Oversee daily warehouse operations, including receiving, storage, and dispatch of goods.

Ensure proper inventory control, stock accuracy, and minimum/maximum stock levels.

Conduct regular stock checks and reconcile physical stock with system records.

Ensure proper handling and storage of safety box materials to prevent damage or loss.

Maintain warehouse cleanliness, organization, and safety standards.

Coordinate inbound deliveries with suppliers and ensure timely receiving of goods.

Verify incoming materials against delivery orders and report discrepancies.

Plan and manage outbound deliveries to customers or internal departments.

Liaise with logistics providers, transporters, and couriers for delivery arrangements.

Prepare and verify delivery documents such as DO, GRN, and shipping records.

4. Documentation & Reporting

Maintain accurate procurement, inventory, and logistics documentation.

Prepare regular reports on purchasing costs, inventory levels, and warehouse performance.

Support audit and compliance requirements related to procurement and inventory.

5. Cross-Functional Coordination

Work closely with Production, Sales, Finance, and Quality teams to ensure smooth operations.

Support continuous improvement initiatives in procurement, warehousing, and logistics processes.

Job Requirements

Education & Experience

Diploma / Degree in Supply Chain Management, Purchasing, Business Administration, or related field.

Minimum 2–5 years of experience in purchasing/procurement, preferably in manufacturing or industrial products.

Experience handling warehouse operations and logistics will be an added advantage.

Strong negotiation and supplier management skills.

Good understanding of inventory control and warehouse operations.

Familiar with inbound and outbound logistics processes.

Good organizational, coordination, and problem-solving skills.

Able to work independently and under pressure.

Basic knowledge of SQL or inventory systems is preferred.

Proficient in MS Excel and basic reporting.