Senior Purchasing Executive

Falcon Safe Marketing; Meru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading safety box manufacturer in Selangor is seeking an experienced procurement specialist to manage purchasing, inventory, and logistics. Responsibilities include sourcing suppliers, overseeing warehouse operations, and ensuring timely delivery of goods. Candidates should possess a diploma or degree in Supply Chain Management and have 2-5 years of relevant experience. The ideal candidate will have strong negotiation skills and be proficient in MS Excel. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 2-5 years of experience in purchasing/procurement, preferably in manufacturing.
• Experience in warehouse operations and logistics is an advantage.

Responsibilities

• Source and negotiate with suppliers for materials.
• Oversee daily warehouse operations and inventory control.
• Coordinate inbound and outbound logistics.
• Maintain accurate documentation and reporting.
• Work closely with cross-functional teams.

Skills

Negotiation skills

Supplier management

Inventory control

Logistics understanding

Organizational skills

Problem-solving

MS Excel proficiency

Education

Diploma / Degree in Supply Chain Management, Purchasing, Business Administration

Tools

SQL or inventory systems

Job description

Key Responsibilities

1. Purchasing & Procurement

• Source, evaluate, and negotiate with suppliers for raw materials, components, and packaging related to safety box production.
• Issue Purchase Orders (PO) and ensure accuracy in pricing, quantity, and delivery terms.
• Monitor supplier performance in terms of quality, cost, and delivery timelines.
• Ensure procurement activities comply with company policies and approved budgets.
• Maintain updated supplier database and pricing records.
• Coordinate with production and sales teams to plan purchasing based on demand forecast.

2. Inventory & Warehouse Oversight

• Oversee daily warehouse operations, including receiving, storage, and dispatch of goods.
• Ensure proper inventory control, stock accuracy, and minimum/maximum stock levels.
• Conduct regular stock checks and reconcile physical stock with system records.
• Ensure proper handling and storage of safety box materials to prevent damage or loss.
• Maintain warehouse cleanliness, organization, and safety standards.

3. Inbound & Outbound

• Coordinate inbound deliveries with suppliers and ensure timely receiving of goods.
• Verify incoming materials against delivery orders and report discrepancies.
• Plan and manage outbound deliveries to customers or internal departments.
• Liaise with logistics providers, transporters, and couriers for delivery arrangements.
• Prepare and verify delivery documents such as DO, GRN, and shipping records.

4. Documentation & Reporting

• Maintain accurate procurement, inventory, and logistics documentation.
• Prepare regular reports on purchasing costs, inventory levels, and warehouse performance.
• Support audit and compliance requirements related to procurement and inventory.

5. Cross-Functional Coordination

• Work closely with Production, Sales, Finance, and Quality teams to ensure smooth operations.
• Support continuous improvement initiatives in procurement, warehousing, and logistics processes.

Job Requirements

Education & Experience

• Diploma / Degree in Supply Chain Management, Purchasing, Business Administration, or related field.
• Minimum 2–5 years of experience in purchasing/procurement, preferably in manufacturing or industrial products.
• Experience handling warehouse operations and logistics will be an added advantage.

Skills & Competencies

• Strong negotiation and supplier management skills.
• Good understanding of inventory control and warehouse operations.
• Familiar with inbound and outbound logistics processes.
• Good organizational, coordination, and problem-solving skills.
• Able to work independently and under pressure.
• Basic knowledge of SQL or inventory systems is preferred.
• Proficient in MS Excel and basic reporting.