Senior Purchasing Executive

Upscale Sdn Bhd; Kajang Municipal Council; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading supply chain company in Malaysia seeks a Purchasing Manager to source, negotiate, and manage suppliers. Responsibilities include ensuring compliance with Malaysian standards and preparing necessary certifications. The ideal candidate should have a degree in Business Administration or Supply Chain, with at least 5 years of relevant experience. Proficiency in Mandarin and strong analytical skills are essential.

Responsibilities

• Source, negotiate, and manage suppliers for best pricing and delivery.
• Ensure compliance with Malaysian standards and regulatory requirements.
• Prepare applications for product certification and approvals.
• Maintain documentation for regulatory submissions and approvals.
• Liaise with labs, consultants, and officials as needed.
• Support internal and external audits for compliance.

Skills

Mandarin proficiency

Analytical skills

Communication skills

Organizational skills

Knowledge of ERP systems

Microsoft Excel proficiency

Microsoft PowerPoint proficiency

Education

Degree in Business Administration / Supply Chain

Tools

SAP

Job description

Responsibilities

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to: SIRIM (product certification, testing reports, labeling requirements); Suruhanjaya Tenaga (ST) Certificate of Approval (COA) for electrical products; Malaysian Communications and Multimedia Commission (MCMC) device certifications.
• Ensure timely renewal and tracking of all relevant certificates and licenses.
• Maintain proper filing and documentation for all regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials where required.
• Support internal and external audits related to product compliance and import controls.

Authority

• Create Purchase Orders and Material Master.
• Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements

• Degree in Business Administration / Supply Chain or any related field.
• At least 5 years of experience in purchasing operations will be preferred.
• Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.
• Strong analytical, communication skills & attention to details.
• Strong organizational skills with the ability to manage multiple priorities & meet deadlines.
• Good knowledge of ERP systems, preferably SAP.
• Proficient in Microsoft Excel and Microsoft PowerPoint.