Senior Procurement / Purchasing Executive

HerbaLine Global Wellness Group; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

A wellness company in Shah Alam is seeking a Senior Procurement / Purchasing Executive. The candidate will source and negotiate for materials, manage inventory, and ensure cost control. A degree in Supply Chain Management and 3–5 years of relevant procurement experience are required. Proficiency in procurement software and strong analytical skills are essential. This position involves collaboration with various departments and will be based in Kota Kemuning, Shah Alam.

Qualifications

• Minimum 3–5 years of relevant procurement experience, preferably in retail.
• Excellent knowledge of procurement best practices and supply chain management.
• Strong analytical and strategic thinking skills.

Responsibilities

• Source, negotiate, and purchase materials or services.
• Monitor stock levels and place orders as needed.
• Negotiate prices and terms with suppliers.

Skills

Negotiation skills

Analytical skills

Problem-solving skills

Excel proficiency

Communication skills in English

Communication skills in Mandarin

Education

Diploma or Bachelor’s Degree in Supply Chain Management or equivalent

Tools

Procurement software

Data analysis tools

Job description

Senior Procurement / Purchasing Executive

Source, negotiate, and purchase materials or services in line with the company’s requirements and budgets (including Project).

Evaluate vendor quotations to ensure that they are in line with technical and commercial specifications.

Handle high-value or strategic sourcing independently and provide cost analysis to management for decision-making.

Build and maintain good relationships with suppliers to ensure smooth procurement processes.

Assess supplier performance and ensure they meet the company’s quality and delivery requirements.

Identify new potential suppliers and stay updated on market trends.

Inventory Management

Monitor stock levels and place orders as needed to ensure continuous production or operations.

Coordinate with the warehouse team to ensure that goods are stored properly and stock counts are accurate.

Analyze inventory usage trends and propose optimization plans to improve stock turnover and cost efficiency.

Order Management

Prepare purchase orders and maintain accurate records of procurement activities.

Ensure timely delivery of products and services to meet operational needs.

Oversee the full purchasing cycle with minimal supervision, ensuring accuracy and timeliness.

Cost Control

Negotiate prices and terms with suppliers to achieve cost savings for the company.

Monitor purchase expenditures and ensure they are in line with the allocated budgets.

Identify and implement cost-saving opportunities through supplier consolidation or volume negotiation.

Compliance and Documentation

• Ensure all purchasing activities comply with company policies and procedures.
• Maintain accurate purchasing records, contracts, and supplier agreements for audit purposes.
• Ensure completeness and accuracy of documentation to meet internal control and audit requirements.

Collaboration with Other Departments

Work closely with the production, finance, and logistics teams to ensure smooth operations.

Provide regular updates to management on purchasing activities, market trends, and any potential risks.

Act as the key liaison between departments for procurement planning and budget alignment.

Job Requirements

• Diploma or Bachelor’s Degree in Supply Chain Management, Logistics, Operations Management, or equivalent.
• Minimum 3–5 years of relevant procurement experience, preferably in retail industry.
• Possess excellent knowledge of procurement best practices, supply chain management, and inventory control.
• Possess knowledge of relevant procurement regulations, compliance standards and internal control practices.
• Strong negotiation and problem-solving skills with the ability to work effectively with cross-functional teams.
• Strong analytical and strategic thinking skills, attention to detail, and a proactive approach.
• Good in Excel and data analysis.
• Proficient in procurement software and data analysis tools.
• Excellent written and verbal communication skills in English and Mandarin (to liaise with Mandarin‑speaking suppliers).
• Able to work independently with minimal supervision in a fast‑paced environment.
• Willing to work in Kota Kemuning, Shah Alam office.