Senior Procurement Officer

MERCY MALAYSIA; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An international relief organization in Kuala Lumpur seeks a Procurement Officer to manage procurement processes, develop vendor collaborations, and ensure compliance with internal policies. The ideal candidate will have extensive negotiation skills and experience in supplier management. This role is vital for supporting the organization's operations effectively.

Qualifications

• Experience in managing the procurement process from requisition to delivery.
• Ability to evaluate and negotiate with suppliers for quality goods/services.
• Familiarity with documentation for tenders and approvals.

Responsibilities

• Manage the full procurement process.
• Develop strategic collaborations with vendors.
• Coordinate meetings for procurement decisions.
• Prepare documentation for tenders and quotations.
• Conduct supplier performance reviews.

Skills

Supplier negotiation

Procurement process management

Strategic collaboration

Vendor development

Performance review

Job description

MERCY Malaysia is an international relief organisation based in Kuala Lumpur, Malaysia with operations in several countries around the world. We provide health care to indigenous communities living in remote areas.

• Manage the full procurement process — from requisition to purchase order and delivery follow‑up. Source, evaluate, and negotiate with suppliers to secure competitive pricing and high‑quality goods/services.
• Develop and maintain strategic collaborations with key vendors to strengthen partnerships, encourage process innovation and support long‑term value creation.
• Identify opportunities for vendor development and capacity building to ensure sustainability and reliability of supply chains.
• Coordinate and lead meetings with the Procurement Approval Committee (PAC) for contractor selections and procurement decisions, ensuring proper documentation, evaluation, and compliance with internal policies.
• Coordinate with technical teams to ensure proper technical specification of building development procured items.
• Prepare documentation for tenders, quotations, and Procurement Committee approvals.
• Maintain accurate purchasing and supplier records, ensuring timely payments and proper documentation.
• Conduct supplier performance reviews and maintain an updated list of approved vendors.
• Continuously improve operations, adopt best procurement practices, streamline work processes, and work proactively with program and support departments.
• Support internal audits and recommend cost‑saving and process improvement strategies.
• Generate monthly procurement and supplier performance reports.

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a procurement officer?
• Do you have experience preparing and submitting tenders?
• How many years’ experience do you have in a procurement role?