Senior Procurement & Contract Executive

Bridgenet Solutions Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading IT solutions provider in Malaysia seeks a Contract Executive to manage contract administration and negotiation processes. You will ensure compliance, prepare contracts, and coordinate with customers. The ideal candidate has a diploma in a relevant field and at least 3 years of experience in a similar role. Strong attention to detail and proficiency in English and MS Office are essential.

Qualifications

• 3 years of relevant experience in contract administration.
• Good knowledge of contract law, negotiation, and tender processes.
• Ability to handle sensitive, confidential information.

Responsibilities

• Coordinate and manage contract administration processes.
• Prepare, review, and follow up on contracts.
• Assist in procurement support and negotiations.

Skills

Contract negotiation

Attention to detail

Proficient in English

Proficient in MS Office

Organization skills

Education

Diploma or higher in Business Studies, Administration, Management, Contract Law

Job description

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Responsibilities

• Pre/post contract negotiations, coordination, procurement support and contract administration end to end.
• Prepare, review and follow up acknowledgement status of contract.
• Deal with customer and related department on queries of the contract.
• Understand agreement terms and conditions with supplier and customer in line with company goals.
• Assist on negotiation and prepare PO.
• Assist on daily BAU operation task (Business as Usual).
• Ensure all agreements are with stamp duty from LHDN for compliance and filling purpose.
• Arrange delivery or collection of hardcopy contract/agreement and coordinate with Office Assistant / Dispatch ensuring delivery is completed.
• Update daily Maintenance Report for contract/agreement status.
• Coordinate and conduct meeting with customers to discuss the agreement.
• Draft a corporate template for all new contracts/agreements as a standard business rule.
• Negotiate on terms, conditions and clauses with supplier and customer on queries or amendment of the contract.
• Prepare and review tender/addendum if any.
• Review, match and advise whether acceptable on LOA, PO, NDA, LOE when necessary.
• Perform other ad-hoc duties & responsibilities that may be needed or assigned.

Job Requirements

• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Management, Contract Law or equivalent.
• At least 3 years relevant experience in similar role.
• Good working knowledge of contract law, contract negotiation and contract/tender processes.
• Meticulous and detailed personality due to important contracts and figures.
• Proficient in English and necessary documentation/administrative work.
• Ability to speak other dialects such as Mandarin is an added advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.
• Able to cope under pressure.

Application Questions

• How many years' experience do you have in a contracts administration role?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Contract Executive?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience preparing and submitting tenders?

Established in 2003, Bridgenet is a leading Information Technology Solutions Provider and Managed Service Provider for various businesses. Initially focused on computer support systems, we have evolved over the years to develop programs that empower our clients to effectively manage their IT infrastructure.

In 2021, Bridgenet was acquired by Celcom Axiata Berhad and became part of the CDB Group. This acquisition positioned us as the largest ICT solutions and services provider in Malaysia, accelerating digital transformations and modernizing our customers’ ICT infrastructures with a strong focus on cybersecurity.