Senior Personal Assistant or Special Officer (Chairman Office)

ISKANDAR WATERFRONT SDN BHD; Johor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading waterfront development company in Malaysia seeks a Senior Personal Assistant or Special Officer to support the Chairman's office. The role involves managing appointments, travel arrangements, and communications with discretion. Ideal candidates will possess a Bachelor’s degree, 5-10 years of relevant experience, and excellent command of both English and Bahasa Malaysia. Proficiency in Mandarin is a plus. This position demands exceptional organisational skills and the ability to maintain confidentiality.

Qualifications

• Minimum 5-10 years of experience supporting a Chairman / CEO / Dato’ / Tan Sri.
• Mandarin proficiency is an advantage.

Responsibilities

• Manage Chairman’s calendar, appointments, and meetings.
• Draft, review, and proofread letters, reports, and presentations.
• Arrange travel itineraries including flights and accommodations.
• Act as the main point of contact for Chairman’s office.

Skills

Excellent command of English and Bahasa Malaysia (both written and spoken)

Highly organised

Exceptional interpersonal skills

Strong sense of confidentiality, loyalty, and discretion

Proficient in Microsoft Office Suite

Education

Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Law or related discipline

Tools

Microsoft Office Suite

Job description

Senior Personal Assistant or Special Officer (Chairman Office)

Responsibilities

• Manage Chairman’s calendar, appointments, and meetings, ensuring optimal time management.
• Prepare and coordinate meeting materials, agendas, and briefing notes.
• Handle confidential correspondence, documents, and communications with the highest level of discretion.
• Draft, review, and proofread letters, reports, and presentations.
• Liaise with corporate offices, board members, government agencies, and other stakeholders on Chairman’s behalf.

2. Travel and Logistics

• Arrange complex travel itineraries (domestic and international), including flights, accommodations, transport, and visa arrangements.
• Prepare detailed travel packs and ensure smooth coordination of all travel-related matters.

3. Personal and Household Coordination

• Manage personal appointments, events, and household matters discreetly and efficiently.
• Coordinate with household staff, drivers, and vendors where necessary.
• Ensure all personal and family-related tasks are handled with sensitivity and confidentiality.

4. Communication and Liaison

• Act as the main point of contact for Chairman’s office, screening calls and visitors with professionalism and tact.
• Handle both professional and social correspondence.
• Maintain excellent relationships with key stakeholders, both internal and external.

5. Office and Project Management

• Assist in project coordination, follow-ups, and ensuring deliverables are met.
• Maintain filing systems, databases, and records (both digital and physical).
• Oversee administrative functions and ensure office efficiency.

Requirements

Qualifications

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Law or related discipline.
• Minimum 5–10 years of experience supporting a Chairman / CEO / Dato’ / Tan Sri or equivalent level.

Skills and Attributes

• Excellent command of English and Bahasa Malaysia (both written and spoken); Mandarin proficiency is an advantage.
• Male is preferably for this position.
• Highly organised, meticulous, and resourceful with strong follow-up skills.
• Exceptional interpersonal skills and professional demeanour.
• Strong sense of confidentiality, loyalty, and discretion.
• Ability to work under pressure and handle multiple priorities.
• Proficient in Microsoft Office Suite and digital productivity tools.
• Flexible and willing to work beyond normal office hours, including weekends, when required.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• How many years of project management experience do you have?

The Company is one of the subdiary of Iskandar Waterfront Holdings Sdn Bhd, a master developer of flagship "A" zone of Iskandar Malaysia and being entructed in transforming the southern region of Johor Bahru into a vibrant waterfront destiniation, a strong and sustainable metropolis of internationla standing. The Group business is covering from land owner, land development, joint venture arrangement with strategic partners, theme park and restaurants operations..etc.

The Company is one of the subdiary of Iskandar Waterfront Holdings Sdn Bhd, a master developer of flagship "A" zone of Iskandar Malaysia and being entructed in transforming the southern region of Johor Bahru into a vibrant waterfront destiniation, a strong and sustainable metropolis of internationla standing. The Group business is covering from land owner, land development, joint venture arrangement with strategic partners, theme park and restaurants operations..etc.

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