Senior, Personal Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A corporate organization in Kuala Lumpur is seeking a skilled administrative manager to lead and manage the admin team, provide high-level support to senior management, and streamline processes for productivity. Candidates must have at least 4 years of experience in an administrative role, strong organizational skills, and proficiency in Microsoft Office. This role includes exciting career progression and offers a yearly bonus.

Benefits

Yearly Bonus

Professional training & workshops

Exciting career progression

Qualifications

• 4+ years of experience in a personal assistant or administrative management role.
• Proven ability to manage a team effectively.
• Experience in handling confidential information.

Responsibilities

• Lead and manage the admin team for efficient office operations.
• Provide high-level administrative support to senior management.
• Oversee administrative processes and improve office productivity.

Skills

Excellent organizational skills

Leadership skills

Proficiency in Microsoft Office Suite

Strong written and verbal communication

Experience in event planning

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Office management software

Job description

Lead and manage the admin team to ensure efficient office operations, delegating tasks, and providing guidance to support staff to achieve departmental objectives.

Provide high-level administrative support to senior management, including managing schedules, coordinating meetings, preparing documents, and handling correspondence.

Oversee and streamline administrative processes, implementing best practices to improve office productivity and ensuring timely completion of tasks.

Lead the planning and execution of company events, meetings, and conferences, managing logistics, communication, and any necessary materials or preparations.

Act as a liaison between senior management and internal/external stakeholders, managing communications and ensuring information flow is accurate and timely.

Manage the day-to-day operations of the administrative function, including maintaining office supplies, coordinating maintenance of office equipment, and managing vendors.

Prepare high-quality reports, presentations, and meeting materials for senior management, ensuring attention to detail and accuracy.

Oversee the travel arrangements for senior management and team members, ensuring all itineraries, bookings, and related logistics are effectively handled.

Handle sensitive and confidential information with the utmost discretion and maintain the confidentiality of all administrative matters.

Provide mentorship and development opportunities to the admin team, fostering a collaborative and efficient working environment.

Qualifications

Candidates must possess at least a Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

4+ years of experience in a personal assistant or administrative management role, with demonstrated leadership skills in managing a team.

Excellent organizational skills, with the ability to multitask and prioritize effectively in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and tools.

Strong written and verbal communication skills, with the ability to interact with senior leadership and various stakeholders professionally and effectively.

Proven ability to handle confidential and sensitive information with discretion.

Experience in event planning, travel arrangements, and managing vendor relationships is a plus.

Ability to work independently and as part of a team, demonstrating leadership and initiative in problem-solving and decision-making.

Yearly Bonus

Professional training & workshops

Exciting career progression

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a manager / team lead?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?