Senior Manager, Secretarial Services

Monroe Consulting Group; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Malaysia is seeking a Senior Manager, Secretarial Services, for a client in the oil and gas sector. This role involves managing corporate governance and compliance obligations, supporting the Board of Directors and Senior Management. Candidates should have a Bachelor's degree, ICSA qualification, and a minimum of 10 years of relevant experience. Strong integrity and communication skills are essential.

Qualifications

• Minimum of 10 years' experience in a corporate secretarial role.
• Proven expertise in corporate governance and regulatory compliance.
• High level of integrity and professionalism.

Responsibilities

• Oversee compliance with statutory and corporate governance requirements.
• Organize and coordinate Board and Committee meetings.
• Provide professional secretarial support during meetings.

Skills

Corporate governance

Statutory compliance

Communication skills

Organizational skills

Discretion

Education

Bachelor's Degree in Law, Business Administration, or related discipline

Professional qualification such as ICSA

Job description

Executive recruitment company Monroe Consulting Group's Industrial Division recruiting on behalf of a leading player in the oil and gas sector. Our respected client is seeking an experienced and detail-oriented professional to join their leadership team as the Senior Manager, Secretarial Services. This position plays a pivotal role in managing all corporate secretarial and governance functions, ensuring full compliance with statutory and regulatory obligations, and providing strategic secretarial support to the Board of Directors and Senior Management.

Key Responsibilities

• Oversee and ensure compliance with all statutory, regulatory, and corporate governance requirements in Malaysia and other jurisdictions where the company operates.
• Organize and coordinate Board and Committee meetings, including the preparation of agendas, board papers, and accurate minutes.
• Provide professional secretarial support during meetings and ensure timely follow-up on all decisions and action items.
• Maintain proper documentation, records, and secure custody of company seals and statutory documents.
• Serve as the main liaison between the Board, Senior Management, and key external stakeholders such as regulatory authorities, auditors, and legal advisors.
• Support continuous improvement of governance processes and advise the management team on compliance best practices.

Key Requirements

• Bachelor's Degree in Law, Business Administration, Corporate Governance, or a related discipline.
• Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
• Minimum of 10 years' experience in a corporate secretarial role, ideally within the oil and gas or related industries.
• Proven expertise in corporate governance, statutory compliance, and regulatory liaison at both local and international levels.
• Strong organizational and communication skills with the ability to engage effectively with senior stakeholders and regulatory bodies.
• High level of integrity, discretion, and professionalism.