Senior Manager, Property & Leasing

Handal Indah Sdn Bhd; Johor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A property management firm in Malaysia is seeking a skilled individual to oversee property operations and maintenance, manage leasing strategies, and ensure compliance with local regulations. The ideal candidate will have strong property management knowledge, excellent negotiation skills, and proven leadership capabilities. This position involves coordinating daily operations across multiple properties while driving performance improvements and financial planning.

Qualifications

• Strong knowledge of property management, leasing and facility operations.
• Excellent negotiation and commercial acumen.
• Understanding of local authority regulations, Bomba compliance and tenancy laws.
• Leadership, team management and stakeholder communication skills.
• Financial planning, budgeting and analytical skills.

Responsibilities

• Oversee daily operations of depots and terminals.
• Manage relationships with tenants and landlords.
• Lead planning for new site setups.
• Ensure compliance with safety regulations.
• Assist in preparing budgets for property functions.

Skills

Property management expertise

Negotiation skills

Leadership capabilities

Financial planning

Vendor management

Multitasking abilities

Tools

MS Office

Job description

JOB SCOPE

Property Operations & Maintenance Oversight

• Oversee daily operations and conditions of depots, hostels, offices, retail counters and terminals.
• Implement preventive and corrective maintenance frameworks.
• Conduct site inspections and ensure safety, cleanliness and compliance.
• Manage facility teams and monitor maintenance performance.

Leasing & Commercial Management

• Develop and execute leasing strategies for retail spaces, kiosks, counters and commercial areas.
• Source and acquire tenants; negotiate rental terms and prepare proposals.
• Manage tenancy renewals, rent collection, arrears and occupancy levels.
• Optimise tenant mix and revenue opportunities across properties.
• Develop business proposal for new opportunities.

Tenancy & Stakeholder Relations

• Build positive relationships with tenants, landlords, authorities and business partners.
• Handle tenant inquiries, concerns, disputes and operational issues.
• Ensure all tenants comply with tenancy agreements, house rules and safety requirements.

New Site Setup & Space Planning

• Lead planning and coordination for new depots, terminals, offices and counters.
• Oversee layout planning, fit-outs, utilities setup and branding installation.
• Support regulatory applications, permits and approvals.

Compliance, Safety & Regulatory Management

• Ensure properties meet Bomba, local councils, building codes and safety requirements.
• Coordinate statutory inspections and maintain compliance records.
• Work with HSSE on risk mitigation, audits and emergency planning.

Vendor & Contractor Governance

• Manage contractors for cleaning, security, repairs, renovation and M&E services.
• Evaluate vendor performance and ensure SLA compliance.
• Review and approve quotations for Head of Property or Finance endorsement.

Financial & Budgeting Responsibilities

• Assist in preparing OPEX & CAPEX budgets for property and leasing functions.
• Monitor expenses, revenue, leasing performance and cost‑saving initiatives.
• Prepare monthly reports for management.

Team Leadership & SOP Implementation

• Lead, coach and supervise Property & Leasing teams.
• Establish SOPs, checklists and performance KPIs.
• Drive continuous improvement across property and leasing operations.

REQUIREMENTS

• Strong knowledge of property management, leasing and facility operations
• Excellent negotiation and commercial acumen
• Understanding of local authority regulations, Bomba compliance and tenancy laws
• Leadership, team management and stakeholder communication skills
• Vendor and contractor management capabilities
• Strong organisational and multitasking abilities
• Financial planning, budgeting and analytical skills
• Competency in MS Office, reporting tools and property systems
• Problem‑solving and decision‑making skills
• Ability to lead multiple properties and projects simultaneously