Senior Manager, Human Resources & Administration

Links International; Johor; On-site; MYR 100,000 - 130,000; Full time

Job summary

A manufacturing company in Johor, Malaysia seeks an experienced HR and Administrative Manager to oversee HR policies, recruitment, and administrative operations. The ideal candidate must hold a Bachelor's degree in Human Resources or Business Administration, with 5-10 years of experience managing large teams and compliance with local laws. Fluency in Mandarin, English, and Malay is essential. Responsibilities include building recruitment systems and managing employee services.

Qualifications

• 5-10 years of experience in HR and administrative management.
• Experience managing 300+ employees in a manufacturing environment.
• Experience in setting up new factories or managing large-scale expansion projects.

Responsibilities

• Build a comprehensive recruitment system to establish a talent pool.
• Develop HR policies in compliance with Malaysian laws.
• Manage compensation and benefits programs.
• Oversee logistical services including employee dormitories and company vehicles.
• Lead the administrative team for daily office operations.

Skills

Strong knowledge of Malaysian labor laws

Excellent Mandarin communication skills

Fluent in English

Fluent in Malay

Strong network with local government agencies

Education

Bachelor's degree in Human Resources or Business Administration

Job description

Job Responsibilities

Human Resources Management

• Build a comprehensive recruitment system and integrate resources to quickly establish a talent pool and meet ongoing hiring needs.
• Develop and enhance localized HR policies in compliance with Malaysian laws, including employee handbook, recruitment, training, compensation & benefits, and performance appraisal.
• Design, implement, and manage compensation and benefits programs (including payroll) and establish an employee performance management system.
• Foster positive employee relations, manage communication and labor issues, and promote training and development initiatives.
• Establish partnerships with local universities and government agencies, expand recruitment channels (e.g., internships), and maintain strong relationships.

Administrative Management

• Oversee non-production facilities, employee dormitories, company vehicles, security, and other logistical services.
• Manage applications and renewals of all licenses and permits required for operations in Malaysia (e.g., factory business license) to ensure compliance.
• Provide logistical support for personnel from China headquarters and affiliated factories, including visa, accommodation, and transportation arrangements.
• Lead and manage the administrative team to ensure smooth daily office operations.

Job Requirements

• Bachelor's degree or higher in Human Resources, Business Administration, or Administrative Management.
• 5-10 years of combined HR and administrative management experience in Malaysian manufacturing, with experience managing 300+ employees.
• Strong knowledge of Malaysian labor laws, social security, and government regulations.
• Excellent Mandarin communication skills (essential for HQ communication), fluent in English and Malay.
• Strong network with local government agencies, recruitment channels, and educational institutions.
• Experience in setting up new factories, building teams from scratch, or managing large-scale expansion projects is highly preferred.