Senior Manager, Corporate Secretarial

PROTON Holdings Berhad; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading automotive company in Malaysia is seeking a Corporate Compliance Officer to ensure adherence to statutory regulations and provide advisory on Corporate Secretarial matters. The candidate should possess a Bachelor's Degree in Law/Accounting and have strong multitasking and planning skills along with at least 8 years of experience in related fields.

Qualifications

• Total Work Experience: 8 years; Total Relevant Experience: 1 year preferable from automotive industries.
• Preferably MAICSA member/Licensed Secretary from CCM.
• Experience working in in-house Company Secretarial division.

Responsibilities

• Ensure compliance with relevant laws and regulations.
• Coordinate Board and Committee meetings.
• Provide general advisory on Corporate Secretarial matters.

Skills

Good working knowledge of the CA and corporate governance

Multitasking skills

Strong attention to details

Great planning skills

Education

Bachelor Degree in Law/Accounting/Business

Specialized in: ICSA

Job description

Process & Compliance

• Ensure compliance by the Group with all relevant requirements and regulations including the Constitution, CA, Companies Commission of Malaysia ("CCM") Guidelines and other relevant Acts/Guidelines as follows:
• i. Ensure accurate filing of Company\'s statutory forms with the CCM in a timely manner.
• ii. Coordination of Board of Directors'/Board Committees'/Shareholder's Meetings and overseeing the process, arrangements and logistics including the timely issuance of Notice and Agenda.
• iii. Preparation of corporate secretarial documentation in accordance with the Act and best practices.
• iv. Preparation of Minutes of Board of Directors'/Board Committees'/Shareholder's Meetings in a timely manner.
• v. Proper documentation and safekeeping of statutory registers and records of the PROTON Group.

Output / Key Performance Indicators

• i. Compliance with companies law and regulations.
• ii. Ensure zero penalty by the CCM.
• iii. Provide fast service to internal and external customers for documents of PROTON companies.

Ongoing Improvement to Routine Affairs

• i. Improvement in statutory updates and filings system.

Output / Key Performance Indicators

• i. Statutory documents are organized and filed orderly for easy reference.

Advisory Function

• i. Provide general advisory services on Corporate Secretarial matters to ensure that the PROTON companies comply with requirements under the Act and other related statutory requirements.
• ii. Act as main bridge of communication between the Director and senior management.

Output / Key Performance Indicators

• Provision of accurate and timely advices on Corporate Secretarial matters to internal and external stakeholders.

Continuous learning

• i. Attending on-going training conducted by MAICSA, CCM and other related professional bodies.
• ii. Sharing of technical updates from MAICSA, CCM, legal firms and other related professional bodies with other colleagues.
• iii. Sharing of job-related information among colleagues.

Output / Key Performance Indicators

• Keep updated with changes in the regulations and able to deliver target well.

Formal Education

• Bachelor Degree in Law/Accounting/Business.
• Specialized in: ICSA.
• Administration or similar discipline.

Work Experience

• Total Work Experience: 8 years; Total Relevant Experience: 1 year in
• 1. Preferably MAICSA member/Licenced Secretary from CCM.
• 2. Preferably from automotive industries.
• 3. Experience working in in-house Company Secretarial division.
• 4. Experience of working in public listed company is an added value.

Skills / Knowledge / Qualifications

• Knowledge
• 1) Good working knowledge of the CA and corporate governance.
• 2) Good understanding of the business and the operation of PROTON Group.

Skills

• 1) Multitasking skills: Managing meetings while ensuring that corporate governance compliance is adhered to; handling large amounts of information while supporting communications between Management and the Board, etc.
• 2) Strong attention to details. A command of details to ensure that the decision making and further implementation procedure of the Board and Management is operated correctly, without mistakes or omissions.
• 3) Great planning skills. Always planning ahead of deadline.

Qualifications

• 1) Possess requisite qualifications pursuant to the listed qualifications in the CA.

Language Preference

• Able to speak Mandarin, read and write Chinese.

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