Senior HR Executive (Payroll & Ops Specialist)

Hebe Beauty Style Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A cosmetics powerhouse in Petaling Jaya seeks a Senior HR Executive to oversee full-cycle payroll administration and HR operations. The role involves preparing payroll summaries, managing employee records, and coordinating compliance with statutory submissions. The ideal candidate will have a Bachelor’s Degree and at least 3 years of experience in payroll and HR. Proficiency in Excel and strong language skills in English, Bahasa Malaysia, and Mandarin are essential. Join a dynamic team in a fast-paced environment where your contributions will impact our growth.

Qualifications

• Minimum 3 years of experience in payroll and HR operations.
• Strong proficiency in Excel with high attention to detail and accuracy.
• Excellent organizational skills with the ability to multitask and meet tight deadlines.

Responsibilities

• Manage full-cycle payroll processing including salaries and benefits.
• Prepare payroll summaries and variance reports for Finance.
• Coordinate employee leave records and attendance.

Skills

Payroll administration

Organizational skills

Attention to detail

Proficiency in Excel

Language skills in English, Bahasa Malaysia, and Mandarin

Education

Bachelor’s Degree in any discipline

Job description

Senior HR Executive (Payroll & Ops Specialist)

End-to-End Payroll Administration (Payroll / Claims / Incentives / Commission)

Manage full-cycle payroll processing, including salaries, benefits, deductions, claims, incentives, and commissions, in accordance with company policies, employment contracts, and statutory requirements to ensure accurate and timely payments.

Prepare payroll summaries, variance reports, and supporting documents for Finance and Global HR for payroll review and approval.

Verify, process, and reconcile monthly employee reimbursements, commissions, and incentive payouts, including preparation of related reports and summaries.

Coordinate employee leave records and attendance (clock-in/clock-out), and generate reports for salary and overtime approval and payment.

Process monthly and annual statutory submissions, including EPF, SOCSO, EIS, HRDF, PCB, EA Form, Form E, CP8D, etc., and liaise with relevant government bodies when required.

Update and maintain employee records in HRIS for new hires, employee movements, and offboarding activities, ensuring data accuracy and completeness.

Maintain and organize HR documentation, including personnel files (P-files), compensation records, company policies, terms & conditions, and the Employee Handbook, ensuring timely updates following company memos or policy changes.

Handle payroll-related queries and grievances, and clearly explain HR policies and guidelines to employees when required.

Work closely with HR Business Partners to support HR operations and initiatives.

Submit HRDF claims as required.

Drive continuous improvement initiatives in payroll processes and participate in other HR-related projects as assigned.

Manage expatriate employees’ leave and attendance records, reporting, and documentation.

Prepare and coordinate Employment Pass applications, renewals, and related documentation through appointed vendors.

Prepare and submit monthly expatriate payroll and salary reports to Finance.

Assist with expatriate income tax filings and related documentation.

Coordinate with Global HR to ensure timely updates of expatriate employment information in HRIS and communication with relevant stakeholders.

Reports Preparation

Prepare accurate payroll summaries, variance reports, and supporting documentation for Finance, Global HR, and Internal/External Audits.

Provide monthly and ad hoc headcount, payroll, and related reports for management review.

Generate HR reports for HR Business Partners to support HR operations and initiatives.

Budget Planning & Reporting Support

Prepare and monitor the compensation and benefits budget, including payroll, claims, incentives, and commission costs.

Track budget utilization, prepare reports, and highlight variances for HR Director and Management review.

Provide relevant data and analysis to support budgeting, forecasting, and decision-making.

Any tasks or projects as assigned by the superiors/Company.

Job Requirements

Minimum 3 years of experience in payroll and HR operations.

Bachelor’s Degree in any discipline.

Strong proficiency in Excel with high attention to detail and accuracy.

Excellent organizational skills with the ability to multitask and meet tight deadlines in a fast-paced environment.

Good command of English, Bahasa Malaysia, and Mandarin to effectively communicate with our diverse client base and stakeholders.

Questions for Applicants

Your application will include the following questions:

• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?

Retail & Consumer Products 101-1,000 employees

Founded in 2018, HEBE BEAUTY is an international cosmetics powerhouse dedicated to redefining beauty standards worldwide. With a strong presence in Indonesia, Malaysia, Thailand, Philippines, Vietnam, and more, we continuously push the boundaries of beauty. Our diverse portfolio encompasses brands like Y.O.U Beauty, barenbliss, Dazzle Me, lavojoy, and GLAMFIX, offering a wide range of cosmetics, skincare, and personal care products.