Senior HR Executive

The Value Maximizer; Selangor; Hybrid; MYR 80,000 - 120,000; Full time

Job summary

A leading regional human resource management firm is seeking a Senior HR Executive / Assistant Manager for a regional role. This position involves managing HR functions across multiple countries, ensuring compliance with local labour laws, and enhancing organizational effectiveness. The ideal candidate has 8-10 years of HR experience with strong knowledge in payroll, employee relations, and HR policies, and is proficient in HRIS and Microsoft Office 365. Strong communication skills in English are essential, with additional languages as an advantage.

Qualifications

• Minimum 8-10 years of progressive HR experience, including regional exposure.
• Strong hands-on experience in Singapore and Malaysia HR operations.
• Ability to handle sensitive and confidential matters with discretion.

Responsibilities

• Manage full spectrum of HR functions across multiple countries.
• Ensure compliance with local labour laws and operational excellence.
• Oversee payroll processing and employee onboarding/termination processes.

Skills

Strong knowledge of regional labour laws

Excellent stakeholder management

High attention to detail

Strong organizational skills

Proficient in HRIS

Education

Diploma or Degree in Human Resources

Professional HR certification (MyCA, IHRP, SHRM)

Tools

HRIS

Microsoft Office 365

Job description

Senior HR Exec / Assistant Manager - Human Resources (Regional)

Malaysia (Regional Role)

Reports to: Regional HR Lead Job

The Assistant Manager, Human Resources is responsible for managing the full spectrum of HR functions across multiple countries, ensuring compliance with local labour laws, operational excellence, and consistent people governance. This role supports workforce planning, talent management, employee relations, and organizational effectiveness across Singapore, Malaysia, China, and other regional markets.

Key Responsibilities

• Payroll & Compensation Administration
• Talent Acquisition & Workforce Planning
• Employee Relations & Industrial Relations
• HR Policies, SOPs & Governance
• Learning & Development
• Employee Engagement & Culture
• Reporting & Stakeholder Management
• Regional HR Operations & Compliance
• End-to-end HR operations across Singapore, Malaysia, and other regions
• Compliance with local labour laws and statutory requirements (MOM Singapore, EPF/SOCSO/EIS/LHDN Malaysia, PRC labour regulations)
• Employee onboarding, offboarding, confirmation, probation management, and termination processes, including complex and sensitive cases
• Work pass applications, renewals, cancellations, and quota administration (EP, S Pass, WP)
• Accurate and timely payroll processing across regions using relevant payroll systems
• Statutory contributions, tax filings, benefits administration, and employee claims
• Payroll controls, data integrity, and audit readiness
• HR costs tracking and regular HR and headcount reports for management
• End-to-end recruitment for regional roles, including sourcing, screening, interviewing, selection, and offer negotiation
• Partner with hiring managers to understand workforce needs and deliver quality hires
• Job postings, talent pipelines, background checks, and preemployment documentation
• Workforce planning and manpower budgeting exercises
• Employee grievances, disciplinary cases, misconduct investigations, and termination processes
• Industrial relations matters, including engagement with labour officers, legal counsel, and external authorities
• Fair, consistent, and legally compliant handling of employee relations cases
• HR policies, employee handbooks, and SOPs development, implementation, maintenance
• Standardize HR processes across regions to ensure consistent governance and best practices
• Policy review and updates in line with regulatory changes and business needs
• Employee training programs, external courses, and leadership development initiatives coordination
• Training administration, HRD Corp grant applications, LMS records, and training evaluations
• Capability development aligned with organizational priorities
• Employee engagement initiatives: onboarding programs, team-building activities, company events
• Festive celebrations, recognition initiatives, staff welfare programs across regions coordination
• Positive employee experience and strong organizational culture fostering
• Regular HR reports on headcount, turnover, payroll, recruitment, and performance metrics preparation
• Liaise with internal stakeholders, external vendors, auditors, and service providers as required
• Support regional and group HR projects and system implementations

Qualifications & Experience

• Diploma or Degree in Human Resources, Business Administration, or related field
• Professional HR certification (e.g. MyCA, IHRP, SHRM) is an advantage
• Minimum 8-10 years of progressive HR experience, including regional exposure
• Strong hands-on experience in Singapore and Malaysia HR operations; China exposure is a strong advantage
• Proven experience managing payroll, recruitment and employee relations

Key Skills & Competencies

• Strong knowledge of regional labour laws and statutory requirements
• Excellent stakeholder management and communication skills
• High attention to detail and strong governance mindset
• Ability to handle sensitive and confidential matters with discretion
• Strong organizational, problem-solving, and multitasking skills
• Proficient in HRIS, payroll systems, and Microsoft Office 365

Languages

• Proficient in English
• Mandarin / Chinese dialects and Bahasa Melayu are strong advantages for regional roles