Senior HR Executive

Dynamic Human Capital Pte Ltd; Petaling Jaya; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading HR consultancy in Malaysia is looking for a Human Resources Executive to assist with recruitment, maintain employee records, and ensure compliance with local labor laws. The ideal candidate should have a Diploma or Degree in HR, 5 years of relevant experience, and proficiency in Excel and HR systems. This role involves supporting various HR functions including payroll, training coordination, and performance management. Applicants should be knowledgeable about the Malaysia Employment Act and statutory requirements.

Qualifications

• 5 years HR/Admin experience in SME environment preferred.
• Strong knowledge of statutory requirements in Malaysia.
• Excellent communication and organizational skills.

Responsibilities

• Assist in recruitment and hiring processes.
• Maintain employee records and payroll documentation.
• Coordinate training and development sessions.
• Ensure compliance with employment laws and regulations.
• Prepare HR reports as needed.

Skills

Knowledge of Malaysia labour law

Proficient in Excel

Document management

Education

Diploma / Degree in HR or Business Administration

Tools

HR systems

Job description

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Assist in recruitment process (job postings, resume screening, interview coordination)

Prepare offer letters, appointment letters, contracts, and HR documentation

Maintain updated employee master records (physical & digital)

(b) Staff Administration & Records

Maintain attendance, leave, MC, overtime, and shift records

Update HR systems / Excel trackers accurately and timely

Handle employee confirmations, transfers, and resignations documentation

(c) Payroll & Statutory Support

Assist in payroll preparation (OT, allowances, claims, deductions)

Support EPF, SOCSO, EIS, PCB documentation and submissions

Track staff claims, reimbursements, and benefits records

Liaise with accounts / payroll service provider

(d) Training & Development

Coordinate internal and external training (safety, technical, product, compliance)

Maintain training records for technicians, installers, and sales staff

Support competency and certification tracking (where required)

Assist in organizing toolbox talks, safety briefings, and inductions

(e) HR Compliance & Industrial Relations

Support compliance with Malaysia Employment Act 1955

Assist in handling disciplinary records, warning letters, and investigations (documentation only)

Maintain confidentiality of employee and management matters

Assist during audits, inspections, and labour-related inquiries

(f) Health, Safety & Welfare Support

Coordinate staff medical benefits, insurance, and SOCSO matters

Support HIRARC, safety inductions, PPE issuance records

Assist in accident/incident reporting and documentation

Promote staff welfare initiatives and engagement activities

(g) Performance Management Support

Assist in KPI tracking, appraisal documentation, and confirmations

Maintain records of performance reviews and training gaps

Support probation reviews and confirmation processes

(h) HR Reporting & Management Support

Prepare HR reports (headcount, turnover, attendance, leave)

Assist HR Manager / Admin Manager with HR projects and SOPs

Coordinate HR meetings and take minutes when required

Requirements:

Diploma / Degree in HR, Business Administration, or related field

5 years HR/Admin experience (SME environment preferred)

Knowledge of Malaysia labour law & statutory requirements

Proficient in Excel, HR systems, and document management

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies Licence Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd |EA License No.:12C6253

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