Senior HR Executive

Wesley Methodist School Kuala Lumpur (International); Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

An international educational institution in Kuala Lumpur seeks an experienced HR Manager. This role includes managing payroll, employee relations, and HR administrative duties. Ideal candidates should have a Bachelor's degree in HR or a related field, with at least 5 years of relevant experience, strong communication skills, and proficiency in English and Bahasa Malaysia.

Qualifications

• Minimum 5 years of experience in HR management.
• Strong knowledge of employment laws and regulations.
• Proficient in written and spoken English and Bahasa Malaysia.

Responsibilities

• Prepare payroll, handle compensation and benefits.
• Conduct monthly exit interview analysis.
• Implement employee engagement improvement plans.
• Manage HR office administration and daily operations.
• Prepare weekly analysis reports on attendance.

Skills

HR Management

Recruitment

Onboarding

Payroll

Communication

Analytical skills

Education

Bachelor's degree in Human Resources Management or related field

Tools

HR2000

Job description

The candidate is responsible on a daily basis for the full spectrum of HR functions including Compensation & Benefits, Employee Relations, HR Administrative duties, and other HR‑related support services.

Key Duties & Responsibilities:

• Prepare and handle payroll, salary entries, and staff welfare/benefits on a regular basis.
• Implement current HR policies and recommend improvements on a need basis.
• Conduct exit interview analysis monthly.
• Implement Improvement Plans to drive employee engagement and productivity on a yearly basis.
• Manage HR office administration and be hands‑on with daily operations.
• Carry out any ad‑hoc assignments given by Management.
• Monitor attendance for punctuality on a daily basis.
• Review staff attendance and leave on monthly and yearly reviews.
• Prepare weekly analysis reports on persistent absentees (sick leave or other types).
• Consolidate attendance records, leave forms, MC records, and submit weekly, monthly, and yearly reports to the HR Manager in a timely manner.
• Assist in developing monitoring measures for HR staff records in HR2000 (or equivalent) application.
• Update and reconcile leave forms, medical leave, time‑off records, and attendance records with minimal errors.
• Prepare payroll entries including overtime claims, medical claims, IT subsidy claims, and other HR‑related claims.
• Upload all employee personal documentation into the HR shared folder systematically and promptly.
• Draft HR letters and related documentation as needed for general HR administration.
• Assist in school‑related projects/programs/tasks as directed by the HR Manager or Principal.

Job Requirements (Must‑have):

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum 5 years of experience in HR management, focusing on recruitment, onboarding, payroll, learning and development, staff welfare, and discipline.
• Experience in developing and implementing HR strategies and policies.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with employees, managers, and senior leaders.
• Strong analytical and problem‑solving skills.
• Proficient in written and spoken English and Bahasa Malaysia.

Desirable Specification (Added advantage):

• Knowledge in HR2000.
• Experience in an education institute.