Senior HR & Admin Executive

Jstar Motion Sdn. Bhd; Kulai; On-site; MYR 50,000 - 70,000; Full time

Job summary

A multinational company in Kulai, Johor is seeking a Senior HR & Admin Executive. In this role, you will manage payroll processing, oversee recruitment, and ensure compliance with labour laws. The ideal candidate has a diploma or degree with at least 5 years of HR experience, and fluency in Mandarin is preferred. The role offers transport allowances, a modern workspace, and medical coverage, promoting work-life balance with a 5-day work week.

Benefits

Transport allowance

Free parking

Work-life balance

Team-bonding activities

Provided laptop

Medical and dental coverage

Qualifications

• Minimum of 5 years' HR experience in a manufacturing or similar environment.
• Fluency in Mandarin preferred for interaction with headquarters.
• Excellent communication skills required.

Responsibilities

• Manage end-to-end payroll processing for employees and expatriates.
• Oversee recruitment cycle from job postings to onboarding.
• Support compliance with Malaysian labour laws and HR policies.

Skills

Fluency in Mandarin

Excellent verbal and written communication skills

Understanding of Malaysia Employment Regulations

Education

Diploma or bachelor's degree

Job description

We are a multi‐national company involved in developing, manufacturing and marketing intelligent and ergonomic products, located in I‑park Industrial area, Kulai, Johor.

Senior HR & Admin Executive

You will play an important role in:

Payroll Management

• Manage end‑to‑end payroll processing for all employees and expatriates, ensuring accuracy, timeliness, and full compliance with statutory and company requirements.
• Verify payroll data, attendance, overtime, and invoices from contract worker suppliers.
• Administer statutory submissions and payments, including EPF, SOCSO, EIS, PCB, HRDF, and other local authorities.
• Prepare and submit CP21, CP22, and CP22A forms in accordance with LHDN requirements.
• Handle payroll‑related inquiries, resolve discrepancies, and maintain data confidentiality at all times.
• Support payroll audits, prepare payroll reports, and drive continuous process improvements for efficiency and compliance.

Recruitment & Onboarding

• Manage the full recruitment cycle: job postings, candidate screening, interview coordination, reference checks, and offer management.
• Facilitate onboarding for new hires—prepare employment contracts, collect required documentation, and ensure a smooth integration process.
• Maintain and update employee databases, organisational charts, and recruitment records.
• Collaborate with department heads to forecast manpower needs and ensure timely hiring in line with business goals.
• Oversee all immigration matters related to foreign workers and expatriates, including work permits, visa applications, renewals, and cancellations.
• Manage passport renewals, FOMEMA medical check‑ups, and accommodation arrangements as required.
• Maintain accurate records of documentation, expiry dates, and renewals to ensure compliance with immigration and labour regulations.
• Liaise with relevant government agencies and service providers for immigration, labour, and regulatory matters.

HR Administration & Compliance

• Support implementation of HR policies, employee engagement activities, and internal communication initiatives.
• Ensure compliance with Malaysian labour laws and company policies.
• Participate in HR projects, system enhancements, and workflow improvements.
• Conduct exit interviews and compile feedback to support organisational improvement and retention strategies.

Administration

• Assist in company events such as monthly birthday celebrations, town halls, sports activities, annual dinners, and team‑building programmes.
• Arrange transport and accommodation for visitors and employees on business trips, ensuring compliance with company policies and budgets.
• Oversee travel bookings, manage special requests, and ensure a smooth travel experience for staff and guests.
• Process HR and administrative payments promptly, maintain vendor and contract records, and ensure adherence to procurement and finance policies.
• Monitor and maintain office facilities to ensure safety, cleanliness, and operational efficiency in accordance with health and safety standards.

To succeed in this role, we will need you to have:

• A diploma or bachelor’s degree with a minimum of 5 years’ general HR experience in a manufacturing or similar environment.
• Fluency in Mandarin preferred, as the role requires dealing with Mandarin‑speaking counterparts in headquarters.
• Excellent verbal and written communication skills.
• An understanding and practicable knowledge of Malaysia Employment Regulations, prevailing HR practices and legislation.

What’s in it for you?

• Worry less on your travelling expenses as transport allowance is provided.
• Parking available inside the work premises and free of charge.
• Enjoy work‑life balance with 5 working days; spend weekends with your loved ones.
• Team‑bonding activities from time to time to boost team spirit.
• We provide your own laptop and a modern, spacious office.
• Medical and dental coverage is on us.

Are you ready to make that career shift & grow your career with us? Apply Now and we hope to get in touch with you soon.