Senior HR & Admin Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A well-established manufacturing company in Kuala Lumpur is seeking a Senior HR & Admin Executive to manage HR operations and office administration. The ideal candidate will have 8-10 years of experience in HR and administration within sizable organizations. Responsibilities include overseeing compliance with Malaysian labor laws, managing recruitment, and handling employee relations. Fluency in Mandarin is essential for communication with stakeholders in China. Competitive salary and attractive benefits are offered.

Benefits

Competitive basic salary

Attractive annual bonus

Local or overseas company trips

Health screening every two years

Life insurance for long-serving employees

Qualifications

• Minimum 8–10 years of HR & office administration experience.
• Experience in organizations with 60+ employees.
• Ability to speak, read, and write Mandarin.

Responsibilities

• Manage the full HR lifecycle including recruitment, payroll, onboarding, and offboarding.
• Ensure compliance with Malaysian labor laws and internal policies.
• Oversee general office administration and facilities management.

Skills

Fluent in Mandarin

Knowledge of Malaysian employment laws

Multitasking ability

Discretion in handling sensitive matters

Education

Bachelor’s Degree in Human Resources or related field

Job description

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Our client is an established manufacturing company specializing in industrial coatings and surface treatment solutions for industrial and construction applications. The company has a stable workforce in Malaysia and maintains close collaboration with regional and China-based stakeholders.

Job Overview

We are seeking a mature and independent Senior HR & Admin Executive to manage end-to-end HR operations and office administration. This role requires strong hands‑on HR expertise, compliance knowledge, and the ability to liaise effectively with regional stakeholders to support business operations.

Key Responsibilities

Human Resources (Core Functions)

Manage the full HR lifecycle including recruitment, payroll, onboarding, and offboarding

Oversee daily HR operations and maintain accurate employee records with strict confidentiality

Handle employee relations & engagement, working closely with senior management to resolve issues pragmatically

Ensure full compliance with Malaysian labor laws, government statutory requirements, and internal policies

Manage HR policies, employee handbook, external audits, and statutory reporting

Coordinate training & development, including HRD Corp grant application, levy submission, and claims

Manage insurance renewals (GPA, GHS, Life Insurance) and arrange employee health screenings

Immigration & Statutory Coordination

Manage work permit, permanent resident application and renewal processes

Handle related government statutory matters (PCB and other relevant submissions)

Administration & Office Management

Issue internal memos, gazetted public holiday notices, and internal communications

Oversee general office administration, facilities management, and office supplies

Support ad‑hoc assignments as required by management

Requirements

Bachelor’s Degree in Human Resources, Business Administration, or related field

Minimum 8–10 years of HR & office administration experience in organizations with 60+ employees

Strong knowledge of Malaysian employment laws and statutory regulations

Able to speak, read, and write Mandarin, as the role requires regular liaison with China‑based stakeholders

Proven ability to multitask, prioritize, and work independently

Mature, reliable, and highly discreet in handling sensitive matters

Benefits & Rewards

Competitive basic salary

Attractive annual bonus and yearly increment

Local or overseas company trips

At least one week off during Chinese New Year & Hari Raya (no AL or UL deduction)

Additional leave on 31st December

Health screening once every two years

Life insurance coverage for employees with 5 years and above service

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [e-mail] or please click on Apply Now and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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EA Personnel: AJ

License No. JTKSM 1580

Job candidate questionnaire

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• How many years' experience do you have in Human Resources (HR)?

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What can I earn as a Human Resources and Administration Executive