Senior Group Secretarial Manager

TAN CHONG GROUP; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading conglomerate in Kuala Lumpur is seeking a Head for their Group Secretarial Department. This role involves managing corporate secretarial matters, including drafting minutes and advising the Board on regulatory requirements. The ideal candidate will hold a degree in Corporate Administration or Law, possess at least 10 years of experience, and have strong communication skills. The company offers comprehensive medical benefits, employee engagement activities, and fitness programs along with a dynamic work environment.

Benefits

Medical Benefits

Learning & Development

Employee Engagement

Exclusive Staff Discount

Gym Facilities

Fitness Program - Muay Thai, Zumba, Combat, Yoga

Qualifications

• At least 10 years working experience in the related field.
• Familiar with Companies Act and Listing Requirements.
• Proficient in spoken & written English.

Responsibilities

• Lead the Group Secretarial Department in managing corporate matters.
• Review and finalize documents and board resolutions.
• Ensure timely filing of statutory forms and returns.

Skills

Corporate Administration

Legal knowledge

Communication skills

Interpersonal skills

Microsoft Office

Education

Degree in Corporate Administration / Law

Member of ICSA/MAICSA

Job description

Tan Chong Group is a leading conglomerate with diverse business interests in the automotive, real estate, and financial services sectors. Established in 1957, we have a strong presence in the Kuala Lumpur area and are known for our commitment to innovation, quality, and customer satisfaction. Our company culture encourages teamwork, integrity, and continuous improvement.

Summary:

To lead the Group Secretarial Department in managing the corporate secretarial matters, including drafting of minutes and resolutions along with attending to Board and Board Committees' Meeting; to advise the Board and Management on regulatory requirements and governance related matters as and when required.

Responsibilities

• Review minutes of meeting or board resolution prepared by subordinates in terms of understanding of the subject matter, accuracy and completeness.
• Review and finalize the documents prepared by subordinates before execution.
• Ensuring proper and timely filing of the statutory forms/returns by subordinates to the Companies Secretary before Management/Director's review.
• Review and finalise agenda of meeting and oversee subordinates on compilation/upload of meetings papers in accordance with the timeline and any meeting related matters.
• Overseeing subordinates in attending to requests from internal and external stakeholders and on the completion of task.
• Liaise with auditors, due diligence solicitors, authorities and inter-departments staff on all corporate secretarial matters.
• To keep abreast with the latest development or current tropical issues relating to company secretarial practices and industry related matters.
• Provide guidance or job training to subordinates for career development.
• Identify skill gap (technical and leadership) for self and/or the team.
• Any other duties as and when assigned from time to time.

Requirements

• Degree in Corporate Administration / Law or from the Institute of Chartered Secretaries and Administrators (ICSA).
• Member of ICSA/ MAICSA.
• Holding Company Secretarial Practising Certificate / License is an added advantage.
• At least 10 years working experience in the related field.
• Familiar with Companies Act and Listing Requirements, knowledge in corporate law/companies act for other jurisdictions would be an added advantage.
• Proficiency in spoken & written English.
• Meticulous, possess integrity, good interpersonal skills and able to communicate with all levels.
• Proficiency in Microsoft Office applications.

Perks and benefits

Medical Benefits Learning & Development Employee Engagement Exclusive Staff Discount Gym Facilites Fitness Program - Muay Thai, Zumba, Combat, Yoga