Senior Finance Officer

Drugs for Neglected Diseases initiative (DNDi); Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

An international non-profit organization in Kuala Lumpur is seeking a Senior Finance Officer to lead financial integrity efforts. This role will manage accounting processes, ensure compliance with financial policies, and support strategic budgeting across offices. The ideal candidate will have a bachelor's degree and at least 5 years of relevant experience. Knowledge of Business Central and strong analytic skills are essential. The organization is committed to diversity and encourages applications from underrepresented groups.

Benefits

Health and wellness programs

Training and development opportunities

Qualifications

• At least 5 years of experience in finance roles.
• Proven ability to work in a team and matrix structure.
• Experience with processing invoices in compliance with local laws.

Responsibilities

• Lead accounting and compliance processes for South Asia and Southeast Asia offices.
• Execute end-to-end accounting processes including vendor data management.
• Manage payroll and ensure compliance with local laws.

Skills

Analytical skills

Organisational skills

Communication skills

Teamwork

Prioritisation across locations

Education

Bachelor's degree in finance and accounting

Post-graduate diploma

Tools

Microsoft Excel

Business Central

Tally

Job description

The Operations Department manages DNDi’s corporate infrastructure globally across eight locations through its Business Development, Finance, Human Resources, Information Systems and Technology, Legal Affairs, and Project Management Office teams. The Department plays a central role in DNDi’s compliance and performance.

The Senior Finance Officer plays a pivotal role in ensuring financial integrity and operational excellence across DNDi's South Asia and Southeast Asia offices. This position leads accounting and compliance processes, supports strategic budgeting, and ensures timely and accurate financial reporting to enable informed decision‑making. As part of DNDi’s Global Accounting Hub – Asia, the role is responsible for the timely, accurate, and compliant execution of all centralized accounting processes worldwide, driving standardization, efficiency, and quality across global finance operations, supporting robust internal controls, and enabling continuous process improvement.

Accounting and Reporting (90%)

• Make entries in Business Central and Tally, respecting project codes, accounting codes, and accounting guidelines in the region.
• Assist the Finance Manager with annual revision of the Indian accountancy, ensuring coherence with Business Central.
• Ensure company policies are complied with before processing any invoices for payment.
• Manage cash and bank, prepare cash reconciliation on a weekly basis and bank reconciliation on a monthly basis.
• Support in making cash requests from the head office under supervision of the Finance Manager.
• Manage advance accounts of South Asia office staff.
• Execute and oversee end‑to‑end accounting processes, including invoice processing, expense claims, credit card reconciliations, payment file generation, and vendor data management for all DNDi offices.
• Upload payments on bank portals and make cash payment according to DNDi’s financial policies before due date. Manage electronic banking processes for all regional offices, including payment initiation, monitoring, and reconciliation.
• Partner with Finance Managers in India/Malaysia and Geneva HQ on global initiatives. Collaborate closely with global finance teams to prepare year‑end accounts closing activity, resolve issues, address queries, and drive continuous process improvements.
• Apply invoices with payment entries. Manage vendor accounts reconciliation.
• Process and manage payroll in compliance with local laws.
• Assist in Budget process.
• Maintain Fixed Assets records and inventory register.
• Work on audit requirements internal, statutory, and donor.
• Ensure strict adherence to DNDi’s internal controls, company policies, and external regulatory requirements, while proactively identifying and mitigating risks.
• Maintain and regularly update process documentation and manuals to support standardization and knowledge sharing across the global finance team.
• Provide support to the global team in various initiatives and accounting if needed.
• Act as backup to other finance team members of the Accounting Hub.
• Contribute to process improvements and ERP optimization. Ensure access to and effective use of all required systems and tools (e.g., Business Central, Salesforce, SharePoint, translation tools), and participate in relevant training.
• Contribute to the achievement and monitoring of key performance indicators (KPIs) for the Global Accounting Hub, supporting regular performance reviews and process audits.

Administration (10%)

• Ensure timely payment of monthly utility bills (e.g., telephone, mobile, electricity, water, internet).
• Maintain files for Annual Maintenance Contract.
• Assist the Head of Operations or Finance Manager in local procurement.

The above list of responsibilities is not exhaustive, and you may be required to undertake other responsibilities appropriate to your grade. This job description may be subject to review.

Reporting Line

• Senior Finance Officer will report to the Finance Manager.

Interactions

• Works with Finance team and other departments.
• Liaise with external vendors and partners on routine matters. Ensure tasks are coordinated and implemented according to plans.
• First university degree (Bachelor level) in the field of finance and accounting.
• Post‑graduate diploma is preferred.
• At least 5 years of experience in a relevant field.
• Proven ability to work effectively in a team environment and matrix structure.
• Experience working in multiple entity structure is preferred.
• Proven track record in processing invoices in compliance with local laws and company policies.
• Desirable to have experience in an international Non‑profit Organization.

Critical Skills

• Strong foundational skills in the relevant area of expertise.
• Ability to take directions, work independently, and complete tasks within deadlines.
• Analytical, organisational, and communication skills.
• Ability to manage priorities across multiple locations.

Technical Skills

• Microsoft Excel – good understanding of MS Excel (Pivot tables, VLOOKUP, etc.).
• ERP System – Understanding of Business Central (preferred), Tally is a plus.
• Experience working with an organization with FCRA approvals is preferred.
• Strong understanding of internal control mechanisms.
• Fluency in English.
• Proficiency in local languages desirable.
• Proficiency in French is desirable.

DNDi is committed to building a diverse, equitable and truly inclusive organisation. Our success and global reach are dependent upon our ability to encourage diversity and draw on the skills, understanding and experience of all our people. We particularly welcome applications from those who are underrepresented in DNDi and across the sector, especially women, and including, but not limited to, black and minority ethnic candidates, and those with other protected characteristic.