Senior Facilities Executive

WESLEY METHODIST SCHOOL; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

An educational institution in Kuala Lumpur is seeking an experienced Facility Manager to oversee building maintenance and services. The ideal candidate will have at least 10 years of related experience and a diploma or degree in facility management or engineering. Responsibilities include preparing emergency response procedures, supervising maintenance staff, and managing budgets. This position requires hands-on experience with electrical and mechanical systems and proficiency in Microsoft Office tools.

Qualifications

• Minimum 10 years of experience related to building maintenance and services.

Responsibilities

• Work independently with minimum supervision.
• Prepare and implement emergency response procedures for crisis situations.
• Ensure proper service and maintenance records are kept.
• Assigning projects to maintenance personnel.
• Prepare yearly budget for operations and maintenance.

Skills

Team player attitude

Hands-on experience with electrical and mechanical systems

Knowledge of regulatory requirements

Knowledge in Microsoft Excel

Knowledge in Microsoft Word

Knowledge in Microsoft Power Point

Education

Diploma/Degree in facility management or engineering

Certification in Facility Manager (CFM) or Facility Management Professional (FMP)

Job description

Responsibilities

• 1. Must be able to work independently with minimum supervision.
• 2. Must have a team player attitude and work amicably well with all levels of the organization.
• 3. Must have hands‑on experience with electrical and mechanical system(s).
• 4. Must be able to prepare and implement emergency response procedure(s) for crises situations (i.e. fire).
• 5. Knowledge of regulatory requirement(s) would be an added advantage.
• 6. Must be willing to work extended hours and/or work during off‑days/public-holidays if and when required to complete important tasks assigned.
• 7. Carrying out planning, scheduling and deploying work responsibilities for facilities staff daily, weekly and monthly, quarterly and yearly.
• 8. Ensuring that proper service/maintenance records are kept.
• 9. Setting KPI (Key Performance Indicators) for facilities staff and monitoring their performance.
• 10. Providing supervision and support to facility permanent/contract staff where necessary to ensure that individual tasks are carried out with an acceptable level of quality, quantity within stipulated time.
• 11. Engaging with external contractors for specialized works.
• 12. Assigning projects to maintenance personnel and other staff on need to do basis to fulfil tasks that are not part of the regular responsibility.
• 13. Will be responsible for safety and security of the premises. Ensure that all visitors, contractors and occupiers adhere to site security, health, safety and environmental procedures and are compliant with appropriate regulations.
• 14. Raising purchase requisition for consumables used on a daily basis as discharged by the facilities department.
• 15. Checking delivery orders and to ensure that all goods and services have been provided in accordance to that which is stipulated in the contractor/supplier/service provider’s scope of work.
• 16. Monitoring and keeping track of weekly individual performance by means of carrying out site inspection and recording such observation in the observation form. This document will serve to provide feedback and discipline staff depending on their performance.
• 17. Highlighting to management the need for facility improvement either operational or capital expenditure.
• 18. Prepare yearly budget for the operations and maintenance of the facility.
• 19. Must be able to prepare proposal paper(s) in support of major operational and/or capital expenditures.

Requirements

• 1. Diploma/Degree in facility management or engineering.
• 2. Minimum experience of 10 years related to building maintenance and services.
• 3. Certification in Facility Manager (CFM) or Facility Management Professional (FMP) would be an added advantage.
• 4. Knowledge in Microsoft Excel, Word and Power Point is relevant.

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