Senior Executive - Integrated Facility Management

Incompleteness Theorem; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A facilities management company in Kuala Lumpur is seeking a Senior Executive to lead the development of office space planning and facility management strategies. The ideal candidate will have 3-5 years of experience in facilities or project management and a strong background in supplier management. Responsibilities include overseeing facility enhancement projects, ensuring compliance with regulations, and enhancing operational efficiency. The role requires great communication and negotiation skills along with the ability to work flexibly in a fast-paced environment.

Qualifications

• 3-5 years of experience in facilities, supplier, or project management.
• Knowledge of general maintenance methods and safety precautions related to facilities management.
• Strong procurement and negotiation skills.

Responsibilities

• Lead strategic development and management of office space planning.
• Oversee major space enhancement projects ensuring alignment with business goals.
• Act as primary point of contact for building-related concerns.

Skills

Facilities Management

Project Management

Supplier Management

Communication Skills

Problem Solving

Education

Diploma or Bachelor's degree in Building or Mechanical Engineering

Job description

Senior Executive - Integrated Facility Management

Incompleteness Theorem – Kuala Lumpur, Kuala Lumpur

Responsibilities

• Lead the strategic development and management of office space planning and facility management frameworks across multiple locations, ensuring optimal conditions for office premises, assets, and systems.
• Direct and oversee major space enhancement projects, including office renovations, refurbishments, and other facility upgrades, ensuring alignment with business goals, on budget, and maintain quality standards.
• Drive strategic performance improvements in managing suppliers and contractors, developing policies, negotiating contract terms, and leading execution of service-level agreements to optimize service delivery and cost efficiency.
• Act as the primary point of contact for building-related concerns, proactively address faults, service delivery failures, and facility-related service requests to minimize disruptions.
• Lead comprehensive risk management strategies, including disaster recovery and business continuity planning and ensure adherence to incident reporting protocols.
• Enhance team communication and operational efficiency by streamlining processes, improving cross-functional collaboration, and ensuring swift response to incidents.
• Oversee regular audits and inspections of office facilities, equipment, and furniture ensuring adherence to best practices and continuous improvement; enact corrective actions when necessary.
• Coordinate with vendors and building management on repairs, replacements, and ad‑hoc work orders, including weekend operations when required.
• Monitor and evaluate occupant satisfaction and gather feedback from employees and stakeholders to improve service delivery.
• Measure and manage the financial impact of office space initiatives focusing on cost reductions, resource optimization, and accurate data collection for informed decision-making.
• Oversee procurement processes related to facilities management, including sourcing quotations, performing cost comparisons, and managing Purchase Requisitions and Purchase Orders.
• Ensure compliance with applicable regulations and industry standards to mitigate risks, avoid penalties, and maintain a safe workplace environment.
• Provide regular reporting and insights, including monthly statistical analysis on work orders and facility management services and reporting to senior leadership.

Requirements

• Diploma or Bachelor's degree in Building, Mechanical Engineering, or a related field.
• 3‑5 years of experience in facilities, supplier, or project management.
• Familiarity with the service structure, including responses to requests for assistance on Facilities Management issues and arrangements pertaining to all operating expenditures.
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Experience in driving continuous improvement of the operation level, including cost optimization, experience improvement, and risk control.
• Strong team spirit, reliability, and problem‑solving skills in handling conflict and setting priorities.
• Outstanding communication skills and resilience in maintaining positive relationships with customers and stakeholders during challenging situations.
• Flexibility to work and assist any outlet as needed, responding promptly to issues and providing efficient solutions.
• Well organized, detail oriented, and customer‑focused; ability to work independently and adapt quickly in a fast‑changing startup environment.
• Strong procurement and negotiation skills.