Senior Executive - Integrated Facility Management

Incompleteness Theorem Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A facilities management company in Kuala Lumpur is seeking a Senior Executive to oversee strategic development and management of office facilities. Responsibilities include leading renovation projects, managing supplier performance, and ensuring compliance with industry regulations. Ideal candidates should have a degree in Building or Mechanical Engineering and 3-5 years of relevant experience. Strong problem-solving and communication skills are essential for this role. The position offers competitive compensation and the opportunity to enhance workplace environments.

Benefits

Performance incentives

Basic salary + Allowance

Qualifications

• 3-5 years of experience in facilities, supplier or project management.
• Familiar with service structures and operating expenditures.
• Knowledge of general maintenance methods and safety precautions.

Responsibilities

• Lead strategic development and management of facilities management frameworks.
• Direct and oversee space enhancement projects to meet business goals.
• Act as primary contact for building-related issues and service requests.
• Drive performance improvements with suppliers and contractors.

Skills

Supplier management

Project management

Communication skills

Problem-solving

Education

Diploma or Bachelor's degree in Building, Mechanical Engineering, or equivalent

Job description

Senior Executive - Integrated Facility Management

Basic salary + Allowance + Performance incentives

Job Descriptions

Lead the strategic development and management of office space planning and facility management frameworks across multiple locations, ensuring optimal conditions for office premises, assets, and systems. Oversee areas such as security, housekeeping, landscaping, pest control, and occupational health and safety to deliver an exceptional workplace experience.

Direct and oversee major space enhancement projects, including office renovations, refurbishments, and other facility upgrades. Ensure projects are aligned with business goals, completed within budget, and meet the highest standards of quality.

Drive strategic performance improvements in managing suppliers and contractors. Develop and enforce policies, negotiate contract terms, and lead the execution of service-level agreements to optimize service delivery and cost efficiency.

Act as the primary point of contact for building-related concerns, including faults, service delivery failures, and facility-related service requests. Proactively ensure issues are addressed promptly and efficiently, minimizing disruptions.

Lead comprehensive risk management strategies, including disaster recovery and business continuity planning. Ensure adherence to incident reporting protocols and corporate guidelines to safeguard assets and minimize risks.

Enhance team communication and operational efficiency, providing leadership to streamline processes, improve cross-functional collaboration, and ensure swift response to incidents and facility-related issues.

Oversee regular audits and inspections of office facilities, equipment, and furniture, ensuring adherence to best practices and continuous improvement. Take corrective actions when necessary to maintain high standards.

Coordinate with vendors and building management on repairs, replacements, and ad-hoc work orders, including weekend operations when required. Ensure all maintenance activities are carried out in line with company standards.

Monitor and evaluate occupant satisfaction, gathering feedback from employees and stakeholders to continuously improve service delivery and ensure a high-quality working environment.

Measure and manage the financial impact of office space initiatives, focusing on cost reductions, resource optimization, and ensuring accurate data is collected for informed decision-making.

Oversee procurement processes related to facilities management, including sourcing quotations, performing cost comparisons, and managing the preparation of Purchase Requisitions and Purchase Orders.

Ensure compliance with applicable regulations and industry standards to mitigate risks, avoid penalties, and maintain a safe and compliant workplace environment.

Provide regular reporting and insights, including monthly statistical analysis on work orders and facility management services. Prepare and present monthly Facilities Management reports to senior leadership.

Job Requirements

• Diploma or Bachelor's degree in Building, Mechanical Engineering, or equivalent facility management-minded field
• 3-5 years of experience in facilities, supplier or project management.
• Must be familiar with the service structure, including responses to requests for assistance on Facilities Management issues and arrangements pertaining to all operating expenditures.
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Has experience in using all available resources to drive continuous improvement of the operation level, including cost optimization, experience improvement, and risk control.
• A team player person, reliable, and good problem solving in handling conflict and setting priority.
• Demonstrate outstanding communication skills and resilience in maintaining a positive relationship with customers and stakeholders during challenging situations.
• Flexible and able to work and assist any outlet as needed, responding promptly to issues and finding efficient solutions to optimize facility performance.
• Must be a well organized, detail and customer (internal and external) oriented person. Ability to work independently and quick to adapt in a fast-changing startup environment
• Strong procurement and negotiation skills.