Senior Executive HR (Payroll & Training)

MALACCA SECURITIES SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A financial services company in Kuala Lumpur is looking for an experienced HR professional to manage payroll processing and employee training initiatives. The ideal candidate will have a Bachelor's degree and 3-5 years of HR experience, particularly in payroll and statutory compliance. Responsibilities include ensuring payroll accuracy, handling employee inquiries, and facilitating training programs. This position offers an opportunity for proactive candidates who can work independently and are ready to join immediately.

Qualifications

• 3-5 years of relevant HR experience, focusing on payroll and training.
• Hands-on experience with statutory requirements and the Employment Act.
• Pro-active and resourceful, with ability to work independently.

Responsibilities

• Ensure accuracy in payroll processing and employee data entry.
• Administer monthly payroll and comply with statutory requirements.
• Manage workforce movements and ensure accurate payroll changes.

Skills

Payroll processing

HRDC claim process

Communication skills

Problem-solving

Education

Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field

Tools

FlexHR system

Job description

Responsibilities

• Ensure 100% accuracy in payroll processing and employee data entry, including timely verification of all records.
• Administer monthly payroll for all employees, ensuring compliance with statutory requirements (EPF, SOCSO, EIS, PCB, etc.).
• Manage workforce movements such as transfers, resignations, and promotions, ensuring all changes are accurately reflected in payroll.
• Handle employee overtime, allowances, deductions and claims in line with company policy and statutory guidelines.
• Address payroll-related inquiries and resolve discrepancies promptly and professionally.
• Troubleshoot and resolve issues related to the HRMS system (e.g., new user login, access errors, data inconsistencies).
• Maintain and update employee records to ensure data integrity within the HR system.
• Generate and review payroll reports for accuracy and submission to management for approvals.
• Assist in the preparation of annual income tax reporting (Form EA, Form E, etc.) and ensure compliance with LHDN regulations.
• Continuously improve payroll processes and recommend system or process enhancements for efficiency.
• Manage the overall execution of training needs, including yearly training plan and evaluation of training effectiveness.
• Coordinate in-house and external training programs for employees.
• Handle applications for training grants and claims under HRDC.
• Facilitate employee onboarding to ensure smooth integration into the organization.
• Optimize training initiatives to enhance performance, retention, and career growth.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field.
• At least 3-5 years of relevant HR experience (with strong exposure to payroll and training).
• Hands‑on experience in payroll & statutory requirements and the Employment Act.
• Strong knowledge and experience in HRDC claim process.
• Ability to address payroll‑related inquiries and resolve discrepancies in a timely and accurate manner.
• Experience with FlexHR system is an added advantage.
• Pro‑active, resourceful, and able to work independently with minimal supervision.
• Able to join immediately.