Senior Executive, Facility & Property Management

Kurnia Rezeki Utama Sdn Bhd; Johor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading property management firm in Malaysia is seeking a Senior Executive to oversee day-to-day hostel operations. The role involves managing inspections, vendor coordination, and compliance support. Ideal candidates should have 3–5+ years of experience in facility management or related operational roles. This position offers growth opportunities into supervisory roles and a competitive salary package.

Benefits

Competitive salary package

Annual performance bonus

Professional development and training

Growth opportunities into Manager-level roles

Qualifications

• 3–5+ years of hands-on experience in facility/property management, hostel operations, or related fields.
• Strong practical understanding of maintenance workflows and contractor coordination.
• Familiar with Act 446, BOMBA, OSHA, and local authority requirements.

Responsibilities

• Oversee daily hostel operations ensuring compliance with safety and facility standards.
• Conduct regular inspections and coordinate maintenance with contractors.
• Manage vendor performance and prepare facility management reports.

Skills

Facility management

Vendor coordination

Compliance knowledge

Reporting skills

Basic troubleshooting

Maintenance workflows

Education

Diploma or Degree in Facility Management, Property Management, Engineering

Tools

Google Sheets

Excel

Job description

About the Role

The Senior Executive plays a key role in overseeing day-to-day hostel operations, ensuring KRU’s foreign worker accommodation meets required facility, safety, and compliance standards. This is a comprehensive operational role covering inspections, vendor coordination, compliance support, reporting, and facility improvement initiatives.

You will work closely with the Assistant Manager/Manager and have the opportunity to grow into supervisory roles as the business expands.

Key Responsibilities

1. Facility & Property Operations

• Conduct full daily, weekly, and monthly inspections covering rooms, utilities, hygiene, safety, and building infrastructure.
• Identify defects, perform basic troubleshooting, and coordinate rectification with contractors.
• Ensure facilities are properly maintained (HVAC, electrical, plumbing, flooring, essential fittings).
• Track and maintain the asset register, tools, equipment, and consumables.

3. Hostel Operations & Tenant Coordination

• Support room allocation, move-in/move-out processes, and occupancy tracking.
• Attend to complaints, incidents, and feedback from residents professionally and promptly.
• Maintain proper documentation of tenant records, incidents, inspections, and daily reports.

3. Vendor, Contract & Budget Management

• Source, evaluate, and manage vendor performance (cleaning, security, maintenance, landscaping, pest control, etc.).
• Negotiate pricing and ensure competitive cost structures for repairs and projects.
• Monitor facility OPEX budget, quotations, invoices, and purchase requests.
• Prepare monthly facility management reports for management review.

4. Health, Safety & Compliance (Support)

• Assist with compliance against Act 446, JTK guidelines, BOMBA, OSHA, and internal facility SOPs.
• Ensure readiness for audits and external inspections.
• Conduct safety checks and ensure fire safety equipment is operational.
• Maintain documentation for emergency procedures, safety posters, and boarding-house rules.

5. Reporting, Documentation & Administrative Support

• Prepare operational reports (inspection summaries, maintenance logs, defect lists, occupancy updates).
• Update Google Sheets/Excel trackers for maintenance, assets, and compliance items.
• Assist the Manager in preparing monthly facility management reports for the management team.

6. Improvement Projects & Operational Efficiency

• Support small-scale facility upgrade works (tiling, repainting, refurbishments, partition works).
• Propose practical improvements to enhance cleanliness, safety, tenant experience, and cost efficiency.
• Assist with operational SOP implementation across the hostel.

Requirements

Education

• Diploma or Degree in Facility Management, Property Management, Engineering, or other related fields is preferred, but not mandatory.
• Candidates without formal qualifications are welcome, provided they have 3–5+ years of hands‑on experience in facility/property management, hostel or dormitory operations, building maintenance coordination, or similar operational roles.
• Strong practical understanding of maintenance workflows, contractor coordination, inspections, and on‑site operational issues is highly valued.

Experience & Skills

• Strong understanding of Act 446, BOMBA, OSHA, and local authority requirements.
• Proven ability to manage contractors, evaluate quotations, and oversee repair/maintenance works.
• Ability to conduct facility inspections and ensure compliance with hygiene, safety, and accommodation standards.
• Familiar with asset registers, work orders, and basic reporting using Excel/Google Sheets.
• Ability to work independently on‑site, handle emergencies, and respond to issues promptly.
• Added advantage: Experience in foreign‑worker dormitory operations, construction workforce accommodation, or facility upgrade projects.

What We Offer

• Competitive salary package
• Annual performance bonus.
• Professional development and on‑the‑job training.
• Opportunity to grow into Manager‑level roles as JB operations expand.