SENIOR EXECUTIVE/ EXECUTIVE - PROCUREMENT, OPERATION

Hartalega NGC Sdn Bhd; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Malaysia is seeking a detail-oriented Procurement Operation Executive to manage purchasing activities for raw materials. In this role, you will liaise with suppliers, process orders, and ensure compliance with documentation. The ideal candidate will have strong coordination skills and a proactive approach. Fresh graduates and candidates with relevant experience are encouraged to apply. Benefits include medical support and a profit-sharing plan.

Benefits

Medical support

Education support

Gym membership

Parking

Profit sharing plan

Fully subsidized company host

Qualifications

• Minimum 1 year of relevant experience; fresh graduates are welcome.

Responsibilities

• Manage end-to-end purchasing activities for raw material category.
• Coordinate with suppliers and internal stakeholders.
• Monitor vendor performance and delivery schedules.

Skills

Detail-oriented

Proactive

Strong coordination skills

Excellent follow-up discipline

Education

Bachelor's Degree in any field from an accredited University

Job description

SENIOR EXECUTIVE/ EXECUTIVE - PROCUREMENT, OPERATION

We are seeking a detail-oriented and proactive Procurement Operation Executive to manage end-to-end purchasing activities for the raw material category. This role involves processing purchase orders, coordinating with suppliers and internal stakeholders, managing delivery schedules, and monitoring vendor performance. The ideal candidate should possess strong coordination skills, excellent follow-up discipline, and the ability to resolve operational and documentation issues promptly. Experience in manufacturing or chemical-related procurement will be an added advantage.

Responsibilities

1. Purchase Order (PO) Management

• Process EPR for PO issuance (direct and inter-company purchases) based on approved quantities and pricing.
• Liaise with suppliers to confirm price, availability, and delivery schedules before PO issuance.
• Follow up on PO acknowledgements within the required timeline.
• Process returned POs and update warehouse for GRN processing.
• Issue Sales Orders (SO) for inter-company purchases.

2. Shipment & Documentation Coordination

• Coordinate with suppliers and warehouse teams for delivery.
• Update shipment schedule and monitor open order status.
• Escalate and resolve delivery discrepancies, documentation errors, or schedule changes.

3. Compliance & Certification Management

• Request and maintain Halal Certificates and Safety Data Sheets (SDS).
• Monitor and update expired SDS documents in shared folders.
• Follow up import documentation for international suppliers.
• Collect OTD data from warehouse for monthly vendor performance evaluation.
• Prepare and circulate vendor scorecards for internal review and approval on a quarterly basis.

5. KPI

• Update procurement cycle time and supplier performance KPI.

6. Ad-Hoc Requests

• Check stock availability with suppliers for urgent or ad-hoc requirements.
• Support on shelf-life extension requests and disposal/returnable IBC coordination.
• Any other tasks that assigned by your superior.

Requirements

• Bachelor Degree in any field from an accredited University.
• Minimum 1 year of relevant experience / Fresh graduates are welcome.

Perks and Benefits

Medical Education support Sports (e.g. Gym) Parking Profit sharing plan, Fully subsidized company host