Senior Executive, Company Secretary

TH Properties; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading property management firm is seeking a Company Secretary to ensure compliance with statutory requirements and support the Board in corporate governance. The role requires at least 5–8 years of corporate secretarial experience, strong knowledge of the Companies Act, and excellent organizational skills. Candidates must be capable of managing Board meetings, preparing accurate minutes, and maintaining statutory records. A Bachelor's Degree in Corporate Administration is required. This position offers a 2-year fixed-term contract with potential for renewal.

Qualifications

• 5–8 years of proven experience in corporate secretarial functions.
• Strong knowledge of Companies Act, Bursa Malaysia Listing Requirements.
• Ability to manage Board and Committee meetings, prepare accurate minutes.

Responsibilities

• Carry out all aspects of company secretarial functions.
• Maintain relevant statutory records and registers.
• Assist in drafting resolutions and completing statutory forms.
• Prepare agendas and issue meeting notices.
• Attend meetings and prepare accurate minutes.
• Ensure compliance with relevant laws and regulations.

Skills

Excellent command of written and spoken English

Excellent command of written and spoken Bahasa Malaysia

Strong interpersonal skills

Self-motivated

Meticulous attention to detail

Education

Bachelor's Degree in Corporate Administration

Job description

We are looking for a Company Secretary to ensure compliance with statutory and regulatory requirements and to support the Board in maintaining the highest standards of corporate governance. This role requires at least 5–8 years of proven experience in corporate secretarial functions, with strong knowledge of Companies Act, Bursa Malaysia Listing Requirements, and other relevant regulations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage Board and Committee meetings, prepare accurate minutes, and maintain statutory records.

Job Responsibilities

• Responsible to carry out all aspects of company secretarial functions.
• Updating and maintaining all relevant statutory records, registers and other documents.
• Assist in drafting Directors' and Shareholders' resolutions, complete statutory forms, and ensure timely execution and to follow-through on required actions within specified timelines.
• Prepare agendas and issue meeting notices, attend for relevant board and board committees' meetings, as well as general meetings.
• Attend meetings as required and prepare accurate, well-structured minutes for Board, Board Committee, and general meetings, ensuring they follow a clear, concise, and professional format commonly used for corporate governance.
• Ensure compliance with relevant laws and regulations by keeping abreast of changes in Companies Act 2016, practice notes/directives and guidelines of the Companies Commission Malaysia and Malaysian Code on Corporate Governance.

Job Requirements

• Bachelor's Degree in Corporate Administration or equivalent.
• A minimum of 5 years of experience in a related field.
• Excellent command of written and spoken English and Bahasa Malaysia and ability to communicate effectively.
• Possess good interpersonal skill, strong work ethic, self-motivated, meticulous and high degree of integrity.
• Proactive, results-oriented, and able to work independently with minimal supervision.

Employment Type

2-year fixed-term contract, renewable subject to performance.