Senior Executive (Administration & Building Maintenance & Membership Management

Real Estate & Housing Developers' Association Malaysia (REHDA); Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading housing association in Malaysia is seeking a Senior Executive to oversee building maintenance, manage membership, and coordinate procurement processes. Key responsibilities include ensuring the safety and functionality of the premises, engaging with vendors for services, and supporting the administration of REHDA's membership. The ideal candidate will possess a degree or diploma, along with strong communication and organizational skills. Proficiency in MS Office and good command of English and Bahasa Malaysia are also essential.

Qualifications

• Experience in building administration & maintenance.
• Experience in procurement and membership servicing.
• Ability to handle multiple projects simultaneously under pressure.

Responsibilities

• Ensure Wisma REHDA building is maintained and safe.
• Marketing of rental spaces and coordination of facility bookings.
• Prepare purchase requests and support procurement evaluations.

Skills

Communication and negotiation skills

Organizational skills

Time management skills

Customer oriented

Proficiency in MS Office

Data reporting comfort

Education

Degree/Diploma in related disciplines

Job description

Senior Executive (Administration & Building Maintenance & Membership Management)

A. Building Administration & Maintenance (Wisma REHDA)

• Ensure the Wisma REHDA building is well‑maintained, safe and in good working condition at all times including schedule/monitor monthly maintenance works, preventive maintenance and corrective repairs, including follow‑ups on defects until completion.
• Main liaison with all vendors, service providers and contractors (cleaning, security, lifts, air‑conditioning, landscaping, pest control, IT maintenance, etc.).
• Marketing of rental spaces, coordinate facility bookings and ensure the meeting rooms and event spaces are in good condition for internal/external use. Preparation of contracts/agreements and ensuring compliance with stipulated terms.
• Oversee procurement related to building upkeep, assets, furniture and equipment, including sourcing quotations, vendor evaluation and asset inventory control.
• Maintain asset registers and records of repair/service history.
• Record keeping of Sales & Purchase Agreement of Wisma REHDA and its Branches.

B. Administration & Procurement

• Prepare purchase requests, obtain quotations and support procurement evaluation based on Association’s procedures.
• Ensure proper documentation, filing and record‑keeping for administrative items and vendor contracts/agreements.
• Assist in policy implementation related to administrative SOPs, procurement processes and building usage guidelines.
• Insurance renewals related to building, fixtures, fittings, public liability, etc.

C. Membership Management & Marketing

• Assist in the management and marketing of REHDA membership.
• Handle enquiries, registration, renewals, updates of member information and issuance of membership certificates.
• Engage with members professionally, maintain accurate membership database and assist in data reporting and statistics for management’s use.

D. General Responsibilities

• Provide administrative support during events, meetings and official programmes held at Wisma REHDA.
• Assist in budget preparation related to building maintenance, asset procurement and membership activities.
• Perform any other duties as may be required by Management from time to time.

Requirements

• Degree/Diploma holder in related disciplines.
• Experience in building administration & maintenance, procurement and membership servicing.
• Good communication and negotiation skills, able to handle vendors and members professionally.
• Strong organizational and time‑management skills, customer oriented and able to handle multiple projects simultaneously.
• Able to work under pressure, systematically in a very fast paced environment with minimum supervision – independently or in a team.
• Proficient in MS office and comfortable with data reporting.
• Good command of verbal and written English and Bahasa Malaysia.