Senior Executive Administration

Roths Investment Bank P.L.C.; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading global financial institution in Kuala Lumpur is seeking a Senior Executive Administration to ensure smooth operations across departments. The role involves providing administrative support, managing records, and coordinating schedules. Candidates should have at least 3 years of experience in a similar role and strong organizational skills. Proficiency in English and Malay is required. Join a collaborative work culture focused on excellence and innovation.

Qualifications

• Minimum 3 years of experience in administrative or office support role.
• Ability to handle sensitive information with discretion.
• Team player with a positive attitude.

Responsibilities

• Manage office procedures and maintain essential records.
• Handle internal and external communication effectively.
• Coordinate schedules, meetings, and appointments.

Skills

Organizational skills

Time management

Communication in English

Communication in Malay

Microsoft Office Suite

Education

Diploma or Bachelor’s degree in business administration

Job description

About the role

We are seeking a proactive, organized, and detail-oriented Senior Executive Administration to join our ever-growing team. This key role ensures the smooth day-to-day operations across various departments and supports the overall organizational efficiency. As a Senior Executive Administration, you will manage office procedures, maintain essential records, handle internal and external communication, and ensure the delivery of high-quality administrative support.

Key Responsibilities

• 1) Administrative Support
  • Perform general administrative tasks such as data entry, filing, and document management across all subsidiary companies.
  • Provide executive support, including calendar management, travel arrangements, expense reporting, and meeting preparation for the Director.
  • Handle professional communication via phone and email when matters arise with government departments.
  • Support on Government Relations (requests from government bureaus, submitting necessary materials, and researching policies to access incentives).
• 2) Records & Compliance
  • Maintain and update databases and filing systems in line with audit and regulatory requirements.
  • Supervise records management processes to ensure accuracy and compliance.
  • Develop and implement office policies and procedures to improve workflow and ensure regulatory adherence.
• 3) Coordination & Scheduling
  • Coordinate schedules, meetings, and appointments for internal teams and external stakeholders.
  • Support event planning and logistics for company projects and cross‑functional initiatives.
  • Ensure daily agenda readiness and manage pre‑read materials for the Director.

Required Skills

• A diploma or bachelor’s degree in business administration, or related fields.
• At least 3 years of experience in administrative or office support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities in English and Malay.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
• Ability to handle sensitive information with discretion.
• A team player with a positive attitude and willingness to adapt.
• Ability to manage multiple tasks efficiently under minimal supervision.

About us

Roths Investment Bank P.L.C. is a leading global financial institution with a strong presence in Kuala Lumpur. We pride ourselves on our commitment to excellence, innovation, and fostering a collaborative and inclusive work culture. Join our team and be a part of our continued success.

Apply now for this exciting opportunity to become our Senior Executive Administration.