Senior Executive, Accounts Payable

Teleport; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A forward-thinking company in Kuala Lumpur is seeking an Accounts Payable professional to manage payments and handle invoices. Responsibilities include evaluating payments, documenting discrepancies, and ensuring compliance with payment procedures. Candidates should possess strong attention to detail and proficiency in Excel. The role requires effective communication and a basic understanding of the cargo sector.

Qualifications

• Strong attention to detail required.
• Effective communication skills to convey requirements accurately.
• Basic understanding of the cargo sector preferred.

Responsibilities

• Evaluate and validate submitted invoices for payment.
• Calculate and monitor prepayments for CTO.
• Track the status of invoices from receipt to payment.
• Document and communicate pending discrepancies.

Skills

Proficiency in spoken and written English

Excel

Google Sheets

PowerPoint

Analytical thinking

Job description

About the Role

The Accounts Payable position is responsible for providing financial, administrative, and clerical support to the organization. The primary duties involve managing payments and controlling costs by receiving payments, as well as handling, verifying, and reconciling invoices.

Roles & Responsibilities

• Evaluate and validate submitted invoices for payment against internal records, contractual clauses, and existing Standard Operating Procedures (SOP), if any.
• Calculate and monitor prepayments for CTO in prepayment mode.
• Monitor the invoice coding status to ensure timely routing for validation.
• Track the status of invoices from receipt until payment is completed.
• Monitoring the accuracy and completeness of payments according to the timeline.
• Document and communicate pending documentation submissions and discrepancies to various stakeholders.
• Understand and analyze the sources of discrepancies, and propose process improvements to minimize recurrence.
• Obtain the Statement of Accounts (SOA) from identified vendors and pass it on to SSC to initiate the SOA reconciliation process.
• Review the Statement of Accounts reconciliation worksheet prepared by SSC and save the completed worksheet.
• Check the submission of documentation (invoices, proforma, and others) on the company's internal platforms.
• Notify SSC by email about unsuccessful overseas payments and the necessary actions.
• Advise and track the processing of ad-hoc payments.
• Check the payment terms and late payment charges terms in the contract.
• Request documents from vendors and facilitate their creation in the accounting system.
• Prepare monthly accruals for cargo handling costs, freighter ramp costs, and cargo handling.
• Monitor the rate card for updates with the latest rates.

Qualifications

• Proficiency in spoken and written English.
• Intermediate to advanced level expertise in Excel, Google Sheets, and PowerPoint.
• Basic understanding of the cargo sector.
• Strong attention to detail.
• Effective communication skills to convey requirements accurately.
• Some analytical thinking ability.

Equal Opportunity Employer

Teleport is an Equal Opportunity Employer. All qualified applicants will receive due consideration for employment regardless of race, color, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, or any other status protected by national law.