Senior Event Specialist

aimHigher Consultancy Limited; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading consultancy in Malaysia is seeking a Senior Event Specialist to manage and coordinate field events, trainings, workshops, and promotional activities. The ideal candidate will have a background in event management, strong organizational skills, and fluency in Bahasa Malaysia, English, and Mandarin. Responsibilities include managing logistics, overseeing event operations, and ensuring effective communication across teams. This role requires problem-solving abilities and the capacity to thrive under pressure.

Qualifications

• Experience in event management or a similar role.
• Ability to solve problems and work effectively under pressure.
• Ethical and dependable, exhibiting professionalism and good judgment.

Responsibilities

• Plan and coordinate field events, trainings, workshops, and promotional activities according to the master schedule.
• Create timelines for events and ensure venues, speakers, and necessary resources are confirmed in advance.
• Manage logistics including venue setup, registration, audio-visual needs, seating arrangements, and event breakdown.
• Oversee training materials and supplies, conducting regular inventory checks and restocking as needed.
• Facilitate effective communication for field activities, ensuring timely updates are shared across all channels.

Skills

Event management

Strong organizational skills

Excellent communication

Problem-solving

Multitasking abilities

Fluent in Bahasa Malaysia

Fluent in English

Fluent in Mandarin

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Event Specialist (Malaysia based)

Our client is looking for an Event Coordinator to organize field events, trainings, workshops, and promotional activities according to the master schedule.

Responsibilities

• Plan and coordinate field events, trainings, workshops, and promotional activities according to the master schedule.
• Create timelines for events and ensure venues, speakers, and necessary resources are confirmed in advance.
• Manage logistics including venue setup, registration, audio-visual needs, seating arrangements, and event breakdown.
• Oversee training materials and supplies, conducting regular inventory checks and restocking as needed.
• Facilitate effective communication for field activities, ensuring timely updates are shared across all channels.
• Collaborate with marketing, field support, and operations teams to ensure events align with campaign objectives.
• Supervise on-site event operations and quickly resolve any issues for a smooth experience.
• Prepare post-event reports and feedback to support continuous improvement.
• Assist with additional tasks and support weekend events as required by management.

Requirements

• Experience in event management or a similar role.
• Strong organizational and multitasking abilities to handle multiple events at once.
• Excellent communication and interpersonal skills for engaging with stakeholders.
• Ability to solve problems and work effectively under pressure.
• Proficient in Microsoft Excel and PowerPoint.
• Willingness to travel domestically for field activities.
• Ethical and dependable, exhibiting professionalism and good judgment.
• Fluent in Bahasa Malaysia, English, and Mandarin.

Interested parties please send your updated resume in WORD format with current and expected salaries (quoting Employer Ref:) to [e-mail]