Senior Corporate Support Executive

PMX Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia seeks a Senior Executive Assistant to provide high-level support to the CEO. The role involves managing complex calendars, overseeing travel logistics, and drafting reports and correspondence. The ideal candidate will have over 7 years of experience supporting senior executives, with exceptional organizational and communication skills. Proficiency in Microsoft Office and Google Workspace is required. This position is pivotal in ensuring seamless operations at the Kuala Lumpur office, fostering effective communication across the organization.

Qualifications

• 7+ years of experience supporting senior executives in fast-paced, high-stakes environments.
• Proven experience as a Senior Executive Assistant or similar role.

Responsibilities

• Provide senior-level administrative support to the CEO.
• Manage complex calendars and high-priority meetings.
• Accompany the executive on domestic and international travel.
• Draft and manage high-level correspondence and reports.
• Coordinate and oversee special projects and events.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Provide senior-level administrative and strategic support to the CEO/Managing Director.

Manage complex calendars, high-priority meetings, and executive communications.

Accompany the executive on domestic and international travel, overseeing all logistics, itineraries, accommodations, and on-the-ground arrangements.

Draft, review, and manage high-level correspondence, reports, and presentations.

Serve as a trusted liaison between the executive and internal/external stakeholders.

Handle sensitive and confidential information with the highest level of discretion.

Coordinate and oversee special projects, events, and cross-functional initiatives on behalf of the executive.

Streamline and optimize office processes to increase efficiency and effectiveness.

Anticipate executive needs and proactively resolve issues before they arise.

Oversee and manage all coordination requirements at the Kuala Lumpur office to ensure seamless operations.

Serve as the primary focal person at the KL Office, ensuring effective communication and liaison for all staff, departments, and external parties.

Proven experience as a Senior Executive Assistant, Senior Personal Assistant, or similar role supporting C-level executives.

Expertise in managing executive travel and high-level logistics.

Exceptional organizational, time management, and multitasking abilities.

Excellent written and verbal communication skills.

High level of discretion, professionalism, and executive presence.

Proficiency in Microsoft Office Suite, Google Workspace, and modern office productivity tools.

Ability to work independently and exercise sound judgment in complex situations.

Strong interpersonal skills and the ability to build effective relationships across all levels of the organization.

Qualifications

• Bachelor’s degree preferred but not mandatory; extensive relevant experience is highly valued.
• 7+ years of experience supporting senior executives in fast-paced, high-stakes environments.