Senior Contract Administrator and Commercial Manager, Malaysia

VDC Indigo Sdn Bhd; Malaysia; On-site; MYR 180,000 - 300,000; Full time

Benefits offered by this job

Above market compensation

Health and welfare benefits

Retirement plan

Paid leave

Job summary

Vantage Data Centers LLC in Malaysia seeks a Senior Contract Administrator & Commercial Manager to lead contract governance across large projects. You will manage variations, claims, and procurement while aligning with commercial strategy and risk controls.

Reporting to regional leadership, you will collaborate with Legal, Procurement, Project Delivery, and Contractors to ensure timely delivery and compliant contracting. Malaysia market experience is advantageous.

Qualifications

• Bachelor’s degree in Quantity Surveying, Construction Management, Engineering, Law, or a related field.
• 8+ years’ experience in contract administration, commercial management, or cost management within construction, infrastructure, data centres, or other mission‑critical sectors.
• Strong knowledge of contract administration principles, including variations, claims, change management, contractual notices, extensions of time, and contract close‑out.
• Strong expertise in standard forms of contract, including FIDIC, NEC, and/or relevant local forms of contract.
• Experience within APAC markets preferred, with Malaysia market experience advantageous.

Responsibilities

• Lead the administration of contracts across multiple projects or a major campus throughout the full contract lifecycle, from contract award and execution through delivery and close‑out.
• Proactively identify, assess, and manage contractual risks and obligations. Interpret contract terms and conditions, advise project teams on contractual requirements, and ensure appropriate actions are taken to protect the company’s position and maintain compliance.
• Oversee the contractual administration of variations, change orders, claims, extensions of time, and other contractual adjustments.
• Work closely with contractors, consultants, and project teams to ensure compliance with contractual obligations and timely resolution of contractual matters.
• Partner with Commercial, Procurement, Legal, and Delivery teams during procurement and contract formation, supporting the review of contract terms, contractual risk allocation, scopes of work, tender clarifications, and contract documentation prior to award.
• Drive continuous improvement in contract administration and commercial processes, tools, templates, and reporting, across APAC with a Malaysia focus.

Job description

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Senior Contract Administrator & Commercial Manager, Malaysia

The Senior Contract Administrator and Commercial Manager, Malaysia is responsible for leading contract administration and supporting commercial management across multiple major projects or a major program within the region, ensuring effective contract governance, compliance, commercial risk management, and administration throughout the full project lifecycle. Operating with a high degree of autonomy, this role is empowered to make informed contract administration and commercial decisions within defined frameworks, proactively identifying and managing contractual and commercial risks, resolving complex issues, and ensuring contractual obligations are effectively managed. The Senior Manager is expected to anticipate challenges, provide sound contractual and commercial advice to project teams, and implement solutions that support successful project delivery while protecting the company’s commercial and contractual position. Reporting to the Vice President of Construction Delivery while also linked to the Director, Commercial, APAC, the role acts as a critical bridge between regional contract and commercial strategy and on-the-ground project execution. The Senior Manager will work closely with the Senior Manager, Commercial to ensure contract administration and broader commercial activities are aligned, with clear governance and consistent application of contractual and commercial principles across projects. The Senior Manager partners closely with Project Directors, Delivery teams, Commercial, Legal, Procurement, contractors, consultants, and other cross-functional stakeholders. The role also contributes to the continuous improvement of contract administration and commercial processes, templates, controls, and capability across APAC.

Essential Job Functions

• Contract Administration & Governance: Lead the administration of contracts across multiple projects or a major campus throughout the full contract lifecycle, from contract award and execution through delivery and close‑out. Ensure contractual obligations, deliverables, notices, correspondence, approvals, and key milestones are appropriately managed and documented.
• Contractual Risk & Compliance: Proactively identify, assess, and manage contractual risks and obligations. Interpret contract terms and conditions, advise project teams on contractual requirements, and ensure appropriate actions are taken to protect the company’s position and maintain compliance with agreed contractual frameworks.
• Variations, Claims & Change Management: Oversee the contractual administration of variations, change orders, claims, extensions of time, and other contractual adjustments. Ensure submissions are properly assessed, documented, tracked, and resolved in accordance with contract requirements and established governance processes.
• Contractor & Consultant Management: Work closely with contractors, consultants, and project teams to ensure compliance with contractual obligations and timely resolution of contractual matters. Maintain clear records of key communications, decisions, notices, and contractual commitments.
• Commercial Partnership: Work closely with the Senior Manager, Commercial and wider Commercial team on matters relating to cost, procurement, variations, claims, risk, and financial exposure. Provide contractual and commercial input and insight to support commercially sound decision-making and effective project delivery.
• Procurement & Contract Formation: Partner with Commercial, Procurement, Legal, and Delivery teams during procurement and contract formation, supporting the review of contract terms, contractual risk allocation, scopes of work, tender clarifications, and contract documentation prior to award.
• Process Improvement & Delivery Excellence: Drive continuous improvement in contract administration and commercial processes, tools, templates, and reporting. Identify inefficiencies and implement practical enhancements in collaboration with Project Delivery, Commercial, Legal, and other functional stakeholders to improve consistency, governance, and performance.
• Local Market Delivery: Lead contract administration and support commercial activities across projects in Malaysia, applying strong knowledge of local market conditions, regulatory requirements, and standard forms of contract. Support the appropriate application of FIDIC, NEC, and/or relevant local forms of contract.
• Stakeholder Engagement & Communication: Build and maintain strong working relationships with internal teams, contractors, consultants, and advisors. Clearly communicate contractual and commercial risks, obligations, issues, and recommended actions to project teams and senior stakeholders to support informed decision‑making.

Job Requirements

• Bachelor’s degree in Quantity Surveying, Construction Management, Engineering, Law, or a related field.
• 8+ years’ experience in contract administration, commercial management, or cost management within construction, infrastructure, data centres, or other mission‑critical sectors.
• Strong experience administering contracts across large‑scale construction projects or programs.
• Strong knowledge of contract administration principles, including variations, claims, change management, contractual notices, extensions of time, and contract close‑out.
• Strong expertise in standard forms of contract, including FIDIC, NEC, and/or relevant local forms of contract.
• Proven ability to interpret contractual terms, identify contractual and commercial risk, and provide practical guidance to project and delivery teams.
• Experience working collaboratively with Commercial, Legal, Procurement, Project Delivery, contractors, and consultants.
• Demonstrated ability to influence senior stakeholders and manage complex contractual and commercial matters.
• Strong written communication, negotiation, documentation, and record‑management skills.
• Experience within APAC markets preferred, with Malaysia market experience advantageous.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.