Senior Conference Producer

TALENTCAP SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading training and event management firm in Kuala Lumpur is seeking a Senior Conference Producer to oversee the execution of HRDF-claimable training programs and conferences. In this role, you will manage logistics, ensure compliance with HRD Corp guidelines, and lead a team of junior producers in delivering high-quality event experiences. The ideal candidate should have at least 5 years of relevant experience and strong skills in project management and stakeholder engagement, along with a proactive mindset. Competitive salary and benefits are offered.

Benefits

Competitive salary and performance-based bonuses

Career growth opportunities

Continuous learning access

Networking advantage

Innovative work culture

Work-life balance

Qualifications

• Minimum 5 years of experience in conference production or event management.
• Strong knowledge of HRD Corp / HRDF claimable programs and compliance.
• Ability to manage multiple projects under tight deadlines.

Responsibilities

• Lead the planning and execution of HRDF-claimable training programs.
• Manage logistics for events, including venue sourcing and setup.
• Ensure compliance with HRDF standards and documentation.

Skills

Conference production

Event management

Project management

Stakeholder management

Negotiation

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office

Google Workspace

Event management platforms

Job description

Senior Conference Producer

The Senior Conference Producer is responsible for leading the planning, coordination, and execution of HRD Corp (HRDF)-claimable training programs, conferences, and public workshops. This role oversees end-to-end program production, ensures full compliance with HRD Corp guidelines, manages multiple stakeholders, and delivers high-quality learning and event experiences. The position also supports business development initiatives and provides leadership to junior team members.

Key Responsibilities

• Plan, produce, and deliver HRD Corp (HRDF)-claimable conferences, training programs, and public workshops from concept to completion.
• Manage all aspects of end-to-end program logistics, including venue sourcing and on-site setup, speaker, trainer and facilitator coordination, event registration and delegate communications, as well as catering, AV, materials, and other operational requirements.
• Ensure all programs meet HRD Corp / HRDF compliance, eligibility, and documentation standards.
• Prepare, compile, and submit post-event reports, including attendance records, participant feedback, and HRDF claims documentation.
• Act as the primary liaison with internal teams, trainers, speakers, clients, and external vendors.
• Source, negotiate, and manage suppliers to achieve cost efficiency and service quality.
• Develop, manage, and monitor program budgets, track expenses, and ensure cost optimization.
• Identify risks, troubleshoot issues, and implement solutions to ensure seamless program delivery.
• Collaborate with marketing teams to develop and execute promotional strategies that drive registrations and maximize attendance.
• Support the creation of event marketing materials, schedules, and communication plans.
• Assist in proposal development, program design, and client communications to support sales and partnership opportunities.
• Lead, mentor, and guide junior producers and coordinators in conference and training execution.
• Promote best practices, process improvements, and operational excellence within the team.

Qualifications

• Minimum 5 years of experience in conference production, event management, or training program coordination.
• Strong working knowledge of HRD Corp / HRDF claimable programs, processes, and compliance requirements.
• Proven ability to manage multiple conferences or training programs concurrently under tight timelines.
• Excellent project management, organizational, and problem‑solving skills.
• Strong communication, negotiation, and stakeholder management capabilities.
• High attention to detail with a proactive and results‑oriented mindset.
• Proficient in Microsoft Office, Google Workspace, and event or registration management platforms.
• Team‑oriented leader with the ability to mentor and motivate junior staff.
• Adaptable, resilient, and comfortable working in a fast‑paced, deadline‑driven environment.

Benefits

• Competitive salary and performance‑based bonuses.
• Career growth opportunities – exposure to regional conferences, industry leaders, and professional development.
• Continuous learning – access to training, workshops, and knowledge‑sharing sessions.
• Networking advantage – work directly with top brands, innovators, and industry experts.
• Innovative work culture – open environment that values creativity, ideas, and collaboration.
• Work‑life balance – flexible working arrangements and supportive team culture.